Senior Administrative Analyst (1823) - Multiple Departments Citywide (C00187)

City and County of San Francisco; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Defined benefit retirement plan

Generous paid time off package

Job summary

The City and County of San Francisco seeks a Senior Administrative Analyst to lead complex projects and provide guidance to junior staff. This position, based in San Francisco, will involve responsibilities in budgeting, data analysis, and legislative policy.

The ideal candidate will possess at least three years of experience in a relevant analytical role and will hold a baccalaureate degree from an accredited institution. Benefits include competitive salaries and a comprehensive benefits package.

Qualifications

• 3+ years of experience in professional-level analytical work related to budgets or contracts.
• Ability to lead complex projects and provide guidance to junior staff.
• Possession of a graduate degree may substitute for one year of required experience.

Responsibilities

• Lead in-depth research and analysis on public issues.
• Negotiate and manage departmental budget proposals.
• Oversee contract processes and ensure compliance.
• Conduct data analysis to inform program decisions.
• Assist with fiscal accounting and budget reporting.

Skills

Budgeting

Data analysis

Legislative policy

Contract administration

Policy development

Education

Baccalaureate degree from an accredited college or university

Tools

PowerBI

Tableau

Job description

Senior Administrative Analyst (1823) - Multiple Departments Citywide (C00187)

As a Senior Administrative Analyst, you will be responsible for directing and performing challenging, complex, and sensitive projects that require a high level of expertise in various areas such as budgeting, financial, economic and data analysis, legislative and administrative policy, and contract administration.

In this senior journey-level role, you will lead projects, provide guidance to junior staff, and serve as a key resource for departmental management.

The current City policy requires on-site work with some flexibility for telecommute schedules.

Responsibilities

Senior Policy Analysts lead and perform in-depth research and analysis on special projects or high-profile public issues. Develop policy recommendations and prepare materials for publication such as policy memos and hearing materials. Key duties include:

• Understanding department policy priorities and working with stakeholders, tracking relevant local, state, and federal legislation and regulations that may impact the department.
• Spearheading comprehensive policy analysis and research efforts, including issue identification, report preparation, and expert recommendation generation.
• Continuously tracking local, state, and federal legislation, offering informed advice to senior management on compliance and financial impacts of new regulations.
• Developing, implementing, and managing required reporting systems, ensuring seamless compliance with legislative reporting mandates.

Senior Budget Analysts coordinate, develop, manage, and monitor departmental budget proposals. Key duties include:

• Negotiating budget proposals, collaborating both within the department and with external agencies, to ensure resources are allocated efficiently and align with departmental objectives.
• Preparing detailed budget line‑item narratives, comprehensive analyses, and well‑justified recommendations for annual and supplemental budget requests.
• Analyzing expenditures and revenues, identifying critical trends to inform decision‑making and producing financial and statistical reports that support financial management and strategy.

Senior Contracts Analysts support the management of contract processes throughout the full procurement cycle. Key duties include:

• Overseeing contract processes, from informal and formal bid processes through contract execution, ensuring successful contract completion and serving as a trusted partner for department leadership and City vendors.
• Crafting vital contract documents and providing insights on contract‑related matters, driving effective and compliant contract operations.
• Assisting with procurement and contract administration related to bond programs that fund construction and modernization of public schools.

Senior Data Analysts conduct data and programmatic analysis using analytical programs. Key duties include:

• Leading data analysis efforts to derive meaningful findings and actionable recommendations that inform programmatic and policy decisions.
• Creating data visualizations, maps, and dashboards using PowerBI, Tableau, or other technologies, and preparing comprehensive reports with financial and policy recommendations.
• Enhancing data inventory and governance protocols for key areas such as housing production, racial and social equity, and COVID‑19 recovery.

Senior Finance Analysts assist with fiscal accounting, budget analysis and reporting, billing, revenue collection, and debt management. Key duties include:

• Analyzing the overall financial condition of a department, interpreting City contracting guidance, and preparing financial statements and reports for funding agencies.
• Conducting forecasting, revenue and expense projections, capital requirement analysis, debt capacity calculations, and financing alternatives, including rate analysis, modeling, and cost/benefit analysis.
• Providing financial analysis on programs such as those supporting housing for formerly homeless individuals.

Senior Grants Analysts lead analytical work related to grants management and compliance. Key duties include:

• Monitoring detailed and complex budgets, ensuring expenditures remain within budget and shifting funds within guidelines, coordinating the preparation of city‑wide single audit reports.
• Learning grant policies and compliance standards, and administering and coordinating application and reporting processes for grant opportunities.
• Assisting in writing grant proposals to secure funding for development and growth initiatives.

Qualifications

Education: Possession of a baccalaureate degree from an accredited college or university.

Experience: Three (3) years full‑time equivalent experience performing professional‑level analytical work, including analysis, development, administration, and reporting in major programs and functions related to budgets, contracts, grants, policy, or other functional areas.

Substitution: Possession of a graduate degree (Master's or higher) in a related field may substitute for one (1) year of experience. Additional experience may substitute for the required degree on a year‑for‑year basis (up to 2 years). Thirty (30) semester units or forty‑five (45) quarter units equal one year.

Benefits

• Competitive salaries
• Medical, dental, and vision insurance
• Defined benefit retirement plan
• Deferred compensation plan
• Long‑term disability insurance
• Life insurance
• Generous paid time off package