Administrative Analyst

Opt For Healthy Living; Pomona (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Analyst/Specialist to support innovative projects and foster entrepreneurial growth. In this dynamic role, you will assist in managing operations, budgets, and external relationships while ensuring program quality through effective communication and collaboration. This position offers a unique opportunity to contribute to the advancement of creativity and innovation within a vibrant academic community. If you have a passion for supporting entrepreneurial initiatives and possess strong analytical and communication skills, this role is perfect for you.

Qualifications

• Bachelor's Degree or equivalent training in analysis and policy development.
• Valid Driver License in California.

Responsibilities

• Support daily operations of iLabs and provide administrative assistance.
• Manage budget and maintain records for iLabs.
• Develop and implement marketing and communication plans.

Skills

Administrative Support

Budget Management

Communication Skills

Data Analysis

Project Management

Education

Bachelor's Degree

Job description

Apply now Job no: 548059
Work type: Staff
Location: Pomona
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Type of Appointment: Full Time, Probationary

Job Classification: Administrative Analyst/Specialist Exempt I

Anticipated Hiring Range: $4,598 - $4,831 per month

Work Hours: Monday - Friday 8:00am - 5:00pm

THE DEPARTMENT:

The Student Innovation Idea Labs (iLabs) creates and supports an entrepreneurial ecosystem on the Cal Poly Pomona campus that advances the development and strengthening of the creative, innovative, and entrepreneurial capacities of Cal Poly Pomona students. The iLab serves as a resource for students, faculty, and staff on the campus and for the surrounding business community, stimulating innovation, technology development, and creativity, primarily to support the workforce development of our students, and to foster transfer and commercialization of their projects. It supports innovative and entrepreneurial student projects; the experience students obtain in developing their projects will be of great benefit to them, providing them with valuable business experience, and strengthening their workforce skills. iLab is also a resource for the local community through entrepreneurial programming including summer camps, pitch competitions, workshops, etc.

DUTIES AND RESPONSIBILITIES:

• Supporting the iLabs Director in the day-to-day operations of the unit including three spaces (iLab, Maker Studio, and the off-campus Innovation Orchard) and providing administrative assistance to the Director.
• Advising the iLab Director on policy and procedures related to the operational functions to meet the goals of the iLab.
• Manage budget of iLabs including maintaining records, providing projection and revenue costs, posting budget data to journals, registers and ledgers, performing continuous budgetary control of appropriations, drafting text materials to summarize, analyze, and justify budget programs, and assist with budgetary control functions.
• Supporting the iLabs Director with scheduling of student assistants including state-budget hires (6-10 SA's), federal work-study (some 10-12 SA/s), and a team of volunteers as iLabs Ambassadors.
• Supporting the iLabs Director in the development and maintenance of external relationships with alumni, industry, donors, and government officials. Serving as the program coordinator for existing iLabs programs and initiatives and advising on new initiatives. Supporting iLabs faculty fellows and other faculty working with the iLabs.
• Designing and implementing assessment of student learning and other evidence-based decision-making practices to ensure program quality.
• Providing administrative and fiscal support for the development and implementation of academic programs and initiatives.
• Representing iLabs externally and serving on university-wide committees as needed.
• Assisting staff in understanding and adhering to policies and regulations related to iLabs programs.
• Collaborating with administrative staff across units, providing training, and leveraging interdepartmental synergies to advance iLabs' goals.
• Planning OAI-wide programming and events in collaboration with other units.
• Applying theories, principles, practices, and techniques relevant to iLabs to develop conclusions and recommendations.
• Demonstrating knowledge of policies, procedures, and regulations pertaining to iLabs; performing operational and fiscal analysis; planning and organizing work independently.
• Researching, developing, and evaluating policies and programs based on data analysis.
• Investigating and proactively addressing problems with broad administrative impact.
• Developing and implementing marketing and communication plans, including website and social media management.
• Effectively communicating information and ideas in written and oral forms; training others and providing lead work direction.
• Supporting colleges, departments, faculty, staff, and community organizations in their work to support iLabs programs and initiatives.

QUALIFICATIONS:

• Bachelor's Degree or equivalent training and experience in analysis, evaluation, and policy development.
• Valid Driver License in California.

PREFERRED EXPERIENCE:

• At least 1 year of administrative experience in entrepreneurial, small business, project management, or related fields.
• Knowledge of Cal Poly Pomona and CSU system bureaucracy.
• Ability to work collaboratively across departments and with students; knowledge of operational and fiscal analysis; strong research and data evaluation skills; excellent written and oral communication skills.