Administrative Analyst

The California State University; Pomona (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking university as an Administrative Analyst/Specialist, where your expertise will support innovative projects and entrepreneurial initiatives. This role involves managing budgets, providing administrative assistance, and fostering relationships with students and external partners. You will play a vital role in enhancing the entrepreneurial ecosystem at the university, helping students gain valuable experience while contributing to their workforce development. If you are passionate about education and innovation, this is the perfect opportunity to make a significant impact.

Qualifications

• Bachelor's degree and/or equivalent training in administrative work.
• Working knowledge of budget policies and procedures.

Responsibilities

• Support the iLabs Director in day-to-day operations and budget management.
• Collaborate with various departments to enhance iLabs programs.

Skills

Administrative Support

Budget Management

Data Analysis

Communication Skills

Project Management

Education

Bachelor's Degree

Tools

Spreadsheet Software

Job description

Apply now Job no: 548059
Work type: Staff
Location: Pomona
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Job Classification: Administrative Analyst/Specialist Exempt I

Anticipated Hiring Range:$4,598 - $4,831 per month

Work Hours: Monday - Friday 8:00am - 5:00pm

THE DEPARTMENT:

The Student Innovation Idea Labs (iLabs) creates and supports an entrepreneurial ecosystem on the Cal Poly Pomona campus that advances the development and strengthening of the creative, innovative, and entrepreneurial capacities of Cal Poly Pomona students. The iLab serves as a resource for students, faculty, and staff on the campus and for the surrounding business community, stimulating innovation, technology development, and creativity, primarily to support the workforce development of our students, and to foster transfer and commercialization of their projects. It supports innovative and entrepreneurial student projects; the experience students obtain in developing their projects will be of great benefit to them, providing them with valuable business experience, and strengthening their workforce skills. iLab' is also a resource for the local community through entrepreneurial programming including summer camps, pitch competitions, workshops, etc.

DUTIES AND RESPONSIBILITIES:

• Supporting the iLabs Director in the day-to-day operations of the unit including three spaces (iLab, Maker Studio, and the off-campus Innovation Orchard) and providing administrative assistance to the Director.
• Advising the iLab Director on policy and procedures related to the operational functions to meet the goals of the iLab.
• Manage budget of iLabs including maintaining records, providing projection and revenue costs, posting budget data to journals, registers and ledgers, performing continuous budgetary control of appropriations, drafting text materials to summarize, analyze, and justify budget programs, and assist with budgetary control functions.
• Supporting the iLabs Director with scheduling of student assistants including state-budget hires (6-10 SA's), federal work-study (some 10-12 SA/s), and a team of volunteers as iLabs Ambassadors.
• Supporting the iLabs Director in the development and maintenance of external relationships with alumni, industry, donors, and government official Serving as the program coordinator for existing iLabs programs initiatives and serving in an advisory role in the development of new initiatives. Support iLabs faculty fellows and other faculty working with the iLabs.
• Designing and implementing assessment of student learning and other evidence-based decision-making practices to assure the quality of programs under iLabs.
• Providing the full range of administrative and fiscal support for the development and implementation of innovative academic programs and new academic initiatives.
• Serving as a representative of iLabs to outside entities. Serving on university-wide committees as necessary in support of the strategic purpose of iLabs.
• Assisting the directors and staff of each unit in identifying, understanding and adhering to various policies, procedures and regulations pertaining to iLabs programs.
• Collaborating with administrative staff of each office including providing training on new policies and procedures about iLabs programs and assisting with work direction in relation to these programs; and leveraging the interdependencies and synergies among all OAI units to advance the goals of the iLabs.
• Collaboration with OAI units to plan OAI-wide programming and events.
• Apply standard theories, principles, practices, and techniques applicable to iLabs to develop conclusions and make recommendations.
• Demonstrate thorough knowledge of policies, procedures, and outside regulations pertaining to iLabs. Perform operational and fiscal analysis and techniques. Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Research, develop and evaluate policies and programs, including collection, evaluation and interpretation of data to develop and sound conclusions and make appropriate recommendations.
• Investigate and analyze problems with a broad administrative impact and implications. Anticipate problems and address them proactively.
• Develop and implement a marketing and communication plan for iLabs in collaboration with the Director, including the management of the website, social media handles, and staff the programs and opportunities available in iLabs.
• Effective interpret, organize, and present information and ideas in written or oral form. Train others on new skills and procedures, and provide lead work direction for staff and student assistants.
• College Deans, Associate Deans, Chairs, and faculty, and staff - assist colleges, departments, faculty and staff in their work to support iLabs programs and advance an innovation and entrepreneurial ecosystem on campus as a part of career readiness initiatives, and provide assistance/training in any new policies, regulations and procedures developed in relation to new programs established in iLabs.
• Community and community-related organizations- collaborate with community and community-related organizations to plan, organize, and host events related to iLabs and develop and manage external relationships.
• Division of Student Affairs - collaborate with the division to identify opportunities to recruit students and advance a culture of innovation and entrepreneurial practices in co-activities.
• Office of Research and Sponsored Programs - work with staff to identify and develop funding sources to support culture of innovation and entrepreneurial practices as a part of career readiness initiatives; communicate funding sources to faculty and staff in the support of a culture of innovation and entrepreneurship.
• CPP Foundation, Inc. - work with staff to manage externally and internally funded projects, support faculty, staff, and students in accessing and processing grant funds, and manage iLab foundation accounts.
• Office of Student Success, Equity, and Innovation - work with staff to deploy innovation initiatives and support multifaceted programs and activities in support of student success.
• Division of University Advancement - work with division staff to identify and develop funding sources to support a culture of innovation and entrepreneurial ship; and provide information and assistance as needed in the management of the funding.

QUALIFICATIONS:

• Bachelor's Degree - Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
• Driver License, Valid and in State

Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships.

PREFERRED EXPERIENCE:

• 1 year administrative work experience in entrepreneurial/small business/project management experience, in education, health care, design services, manufacturing or event planning
• Demonstrated knowledge of Cal Poly Pomona and Cal State University system bureaucracy
• Ability to work closely with students and work across departments, colleges and multiple organizational units; working knowledge of operational and fiscal analysis techniques; ability to plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; skill in research, collection, evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations
• Expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; and ability to effectively interpret, organize, and present information and ideas in written or oral form. Able to enter data and track information in a spreadsheet.
• A thorough knowledge of English grammar and ability to effectively convey ideas in writing to audiences across campus and with external partners.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy .

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy .

CSU Classification Salary Range

This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum$4,598 and maximum$8,318 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website .

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy .

Conflict of Interest (Include this verbiage when the position being recruited has been designated as covered by the Conflict of Interest Code)

This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the CSU's Conflict of Interest Policy .

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy .

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [e-mail] . For more information, go to Employment Notices .

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Advertised: May 08 2025 Pacific Daylight Time
Applications close: May 22 2025 Pacific Daylight Time