Administrative Aide – Clerical Coordinator

City of Fort Lauderdale; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Fort Lauderdale Parks & Recreation Department - Cemetery Division is seeking an Administrative Aide to provide clerical support, handle data entry, prepare reports, and assist the public at the front desk. The role requires organizational skills, attention to detail, and the ability to work with diverse departments.

Responsibilities include document production, invoice processing, inventory management, and coordination of information dissemination.

Qualifications

• High school diploma or GED required.
• 1-3 years clerical experience; related coursework may substitute.
• Veterans' preference attachment if applicable.

Responsibilities

• Perform clerical duties in support of assigned area
• Produce reports, letters, spreadsheets, data entries, memoranda and statistical charts
• Front counter assistance and screen office/telephone callers
• Respond to information requests, accept payments and resolve complaints
• Prepare and disseminate information via email
• Create and submit reports as required
• Operate a variety of office equipment including copiers, fax machines and computers
• Perform data input and retrieval
• Maintain inventory and order supplies as needed
• Process purchase orders and requisitions
• Prepare documents for purchase of supplies and equipment
• Send certified mail correspondence
• Reconcile P-Cards/Depart Purchasing Card statements
• Receive and process invoices
• Prepare and disseminate informational bulletins and memorandums
• Maintain department files, records and rosters
• Prepare and archive closed files for retention and yearly reports
• Performs related work as required

Skills

Clerical skills

Data entry

Education

High School Diploma or GED

1-3 years clerical experience

Job description

The City of Fort Lauderdale Parks & Recreation Department - Cemetery Division is seeking an Administrative Aide to provide clerical support, handle data entry, prepare reports, and assist the public at the front desk. The role requires organizational skills, attention to detail, and the ability to work with diverse departments.

Responsibilities include document production, invoice processing, inventory management, and coordination of information dissemination.