Administrative Aide - Cemeteries

City of Fort Lauderdale; Gainesville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Fort Lauderdale Parks & Recreation Department - Cemetery Division is seeking an Administrative Aide to provide clerical support, handle data entry, prepare reports, and assist the public at the front desk. The role requires organizational skills, attention to detail, and the ability to work with diverse departments.

Responsibilities include document production, invoice processing, inventory management, and coordination of information dissemination.

Qualifications

• High school diploma or GED required.
• 1-3 years clerical experience; related coursework may substitute.
• Veterans' preference attachment if applicable.

Responsibilities

• Perform clerical duties in support of assigned area
• Produce reports, letters, spreadsheets, data entries, memoranda and statistical charts
• Front counter assistance and screen office/telephone callers
• Respond to information requests, accept payments and resolve complaints
• Prepare and disseminate information via email
• Create and submit reports as required
• Operate a variety of office equipment including copiers, fax machines and computers
• Perform data input and retrieval
• Maintain inventory and order supplies as needed
• Process purchase orders and requisitions
• Prepare documents for purchase of supplies and equipment
• Send certified mail correspondence
• Reconcile P-Cards/Depart Purchasing Card statements
• Receive and process invoices
• Prepare and disseminate informational bulletins and memorandums
• Maintain department files, records and rosters
• Prepare and archive closed files for retention and yearly reports
• Performs related work as required

Skills

Clerical skills

Data entry

Education

High School Diploma or GED

1-3 years clerical experience

Job description

The Parks & Recreation Department - Cemetery Division seeks an Administrative Aide.

Performs word processing, printing and collating documents, scheduling appointments, performing light bookkeeping, coordinating with other departments and completing any other assigned tasks.

In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

• Performs clerical duties in support of an assigned area of responsibility
• Produces a wide variety of reports, letters, spreadsheets, data entries, memoranda and statistical charts
• Provides front counter assistance and screens office and telephone callers
• Responds to requests for information, accepts payments and resolves complaints
• Prepares and disseminates information through email
• Creates and submits reports as required
• Operates a variety of office equipment including copiers, facsimile machine and computer
• Performs data input and retrieval
• Maintains inventory and orders supplies as needed
• Processes purchase orders and requisitions
• Prepares a variety of documents for the purchase of supplies and equipment
• Sends certified mail correspondence
• Reconciles P-Cards/Depart Purchasing Card statements
• Receives and processes incoming invoices
• Prepares and disseminates Informational bulletins and memorandums
• Maintains department files, records and rosters
• Prepares and archives closed files for retention and files required yearly reports
• Performs related work as required

1. High School Diploma or G.E.D. equivalency
2. One (1) to three (3) years performing clerical work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience
3. To claim Veterans’ Preference, candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statues. For additional information, please refer to the Florida Department of Veterans' Affairs. (link: https://floridavets.org/benefits-services/veterans-preference/)

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Fort Lauderdale receives a high volume of applications, so not every applicant who meets the minimum qualifications will be guaranteed an interview. Candidates are selected for interviews based on how closely their education and work experience match the specific requirements of the position.

Applicants will be subject to an extensive selection and screening process, which may include, but not be limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen. For Public Safety positions, the process additionally includes polygraph examinations and psychological evaluations. The expected duration of the selection process varies by position.

All applicants, including current City of Fort Lauderdale employees, need to fully detail their work experience on the employment application. Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible. It is the applicant’s responsibility to update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application. Incomplete applications may result in disqualification.

The City of Fort Lauderdale is an Equal Opportunity, Veteran’s Preference Employer and Drug Free Workplace.