Administration Manager (Start-up Operations) - Japanese

cinter; Florence (IN); On-site; USD 70,000 - 90,000; Full time

Job summary

Japanese Manufacturing is seeking an Administration Manager in Connersville, Indiana to lead administrative and operational functions during the growth phase. You will oversee office administration, HR support, vendor management, process development, and day-to-day operations to enable rapid scaling.

The role requires strong project management, excellent communication, and the ability to collaborate with Japan-based teams and external partners.

Qualifications

• Experience in administration, operations, HR, or related functions.
• Experience working in a start-up or high-growth company environment.
• Strong project management and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work independently and proactively.

Responsibilities

• Oversee and manage all administrative functions across finance, HR, IT, and legal areas.
• Support employees with day-to-day administrative and operational tasks.
• Serve as the primary liaison with external professionals including CPAs, attorneys, HR consultants, and IT consultants.
• Collaborate closely with Japan Administration teams to ensure alignment of company policies, procedures, and operations.
• Manage daily office operations and facilities administration.
• Oversee procurement and management of office supplies, equipment, and IT assets.
• Maintain contracts, company records, and internal documentation.
• Coordinate travel arrangements, visitor support, and company events.
• Manage relationships with vendors and external service providers.
• Develop and improve internal operational processes and workflows.
• Create and maintain company policies, SOPs, and operational manuals.
• Support operational efficiency initiatives and cost management.
• Track KPIs and prepare operational reports.
• Build scalable administrative systems to support company growth.
• Coordinate recruitment operations and interview scheduling.
• Manage onboarding and offboarding processes.
• Maintain employee records, attendance, and benefits administration.
• Support employee engagement initiatives and internal communications.
• Assist with HR administrative tasks and compliance.
• Process invoices and employee expense reimbursements.
• Support payment processing and budget tracking.
• Coordinate with external accounting firms and financial partners.
• Assist with monthly financial and operational reporting.
• Provide administrative support to executives and leadership team.
• Organize meetings and prepare meeting minutes.
• Support special projects and company initiatives.
• Coordinate cross-functional communication and collaboration.

Skills

Project management

Multitasking

Communication

HR coordination

Vendor management

Office administration

Tools

Microsoft Office

Google Workspace

Job description

︎ Job Details:

• Job Title: Administration Manager
• Client: Japanese Manufacturing
• Working Location: Connersville, IN 47331
• Language: English & Japanese

︎ Position Overview:

The Administration Manager (Start‑up Operations) is responsible for leading and managing administrative and operational functions during the company’s growth and start‑up phase. This role oversees office administration, HR and recruiting support, vendor management, process development, and day‑to‑day operational activities.

︎ Essential Functions:

• Oversee and manage all administrative functions across finance, HR, IT, and legal areas
• Support employees with day‑to‑day administrative and operational tasks
• Serve as the primary liaison with external professionals including CPAs, attorneys, HR consultants, and IT consultants
• Collaborate closely with Japan Administration teams to ensure alignment of company policies, procedures, and operations

Office & General Administration

• Manage daily office operations and facilities administration
• Oversee procurement and management of office supplies, equipment, and IT assets
• Maintain contracts, company records, and internal documentation
• Coordinate travel arrangements, visitor support, and company events
• Manage relationships with vendors and external service providers

Operations Development & Process Improvement

• Develop and improve internal operational processes and workflows
• Create and maintain company policies, SOPs, and operational manuall
• Support operational efficiency initiatives and cost management
• Track KPIs and prepare operational reports
• Build scalable administrative systems to support company growth

HR & Recruitment Support

• Coordinate recruitment operations and interview scheduling
• Manage onboarding and offboarding processes
• Maintain employee records, attendance, and benefits administration
• Support employee engagement initiatives and internal communications
• Assist with HR administrative tasks and compliance

Finance & Accounting Support

• Process invoices and employee expense reimbursements
• Support payment processing and budget tracking
• Coordinate with external accounting firms and financial partners
• Assist with monthly financial and operational reporting

Executive & Cross-functional Support

• Provide administrative support to executives and leadership team
• Organize meetings and prepare meeting minutes
• Support special projects and company initiatives
• Coordinate cross-functional communication and collaboration

Required Education and Experience:

• Experience in administration, operations, HR, or related functions
• Experience working in a start‑up or high‑growth company environment
• Strong project management and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently and proactively