Administration Manager

Hailiang Copper Texas Inc.; Bowling Green (KY); On-site; USD 52,000 - 72,000; Full time

Job summary

Hailiang Copper Texas Inc. is seeking an organized Administration Manager/Supervisor to lead expatriate employee supports and essential administrative operations in Bowling Green, KY.

The role oversees housing, transportation, and daily living arrangements for expatriate staff, coordinating with local vendors and internal teams to ensure smooth project startup and production readiness. Fluency in Mandarin Chinese and English is essential, as is substantial experience living and working in the

Qualifications

• Fluent Mandarin and English for business communication.
• 3+ years in administration, employee logistics, relocation support or related field.
• Associate degree or higher.
• Authorized to work in the United States without sponsorship.

Responsibilities

• Lead expatriate support planning and daily living logistics.
• Coordinate housing, transportation and vendor management.
• Assist with project startup support and cross-functional collaboration.
• Oversee procurement, contracts and payment documentation.
• Maintain records, cost controls and budget tracking.
• Ensure on-site support for arrivals and after-hours needs.

Skills

Mandarin/English fluency

Organizational skills

Communication skills

Problem-solving skills

Excel proficiency

Education

Associate degree or higher

Tools

Microsoft Excel

Office collaboration tools

Job description

Location: On-site at Bowling Green, KY

Department: General Management / Administration

Reports to: Head of General Management

Job Type: Full-Time

Job Summary

We are seeking an organized, hands-on Administration Manager/Supervisor to lead expatriate employee supports and key administrative operations. This role oversees accommodation, local transportation and essential daily living arrangements, with particular emphasis on supporting groups of expatriate employees during project startup. The Manager/Supervisor anticipates needs before employees arrive, coordinates local vendors and internal teams, and ensures reliable, cost-effective support for project execution and production readiness. Fluency in Mandarin Chinese and English, together with a strong understanding of everyday life and local services in the United States, is essential.

Key Responsibilities

• Expatriate support planning: Develop coordinated accommodation, transportation and daily living support plans based on employee arrival schedules, staffing levels and shifts; adjust resources as project needs change.
• Housing management: Coordinate apartment sourcing, lease approvals, move-ins and move-outs, furnishings, utilities, internet and repairs; maintain accurate occupancy, inventory and key records.
• Travel and daily logistics: Arrange airport transfers, commuting, business travel and related employee services, including flights, hotels, travel insurance and access to everyday necessities; monitor service quality and costs.
• Arrival and settling-in support: Assist employees with phone service, Social Security number applications, bank account setup and medical appointment coordination; help employees navigate local services and elevate urgent concerns appropriately.
• Project startup support: Prepare temporary offices and essential living facilities before teams arrive; work closely with Project, Production, HR, Procurement and Finance to resolve administrative issues.
• Procurement and vendor management: Consolidate administrative requirements, obtain and compare quotations, coordinate approvals and contracts, verify service delivery and prepare payment documentation in accordance with company procedures.
• Vehicles and administrative assets: Oversee vehicle assignments, maintenance, registration, insurance renewals and site access permits; maintain accurate records for vehicles, furnishings and administrative equipment.
• Priority administrative activities: Organize visitor reception, meetings and employee events; coordinate assigned cross-functional initiatives and track actions through completion.
• Employee service coordination: Work with HR, EHS and insurance contacts to support medical assistance, incident documentation and claim reporting as assigned.
• Records and cost control: Maintain confidential files, contracts, service records and renewal reminders; reconcile invoices, monitor spending against budgets and recommend practical improvements.
• Administrative team and service management: Direct assigned administrative support personnel and coordinate vendors; establish clear service request, repair and handover procedures and ensure timely resolution of outstanding issues.
• Other assignments: Perform other duties and special projects assigned by management in support of business needs.

Qualifications

• Fluent spoken and written Mandarin Chinese and English, with the ability to independently handle business correspondence, telephone calls, vendor discussions and employee communication.
• Substantial firsthand experience living and working in the United States, preferably gained over several years, with practical knowledge of local housing, transportation, banking, healthcare access and service providers.
• At least 3 years of relevant experience in administration, employee logistics, relocation support, property services or a related field. Experience supporting manufacturing operations, project startup or group housing is preferred.
• Associate degree or higher, or an equivalent combination of relevant education and practical experience.
• Demonstrated ability to independently coordinate accommodation, transportation, administrative purchasing and local service providers while managing multiple priorities and changing schedules.
• Strong organizational, communication and problem-solving skills, with reliable follow-through, sound judgment, cost awareness and discretion when handling confidential information.
• Proficiency in Microsoft Excel and office collaboration tools; ability to maintain accurate records, reconcile expenses and prepare operational reports.
• Valid driver’s license and ability to travel locally between the facility, employee housing and service providers as required.
• Ability to work on-site and support scheduled arrivals, airport transfers and occasional urgent needs outside regular business hours.
• Must be legally authorized to work in the United States without current or future employer sponsorship for an employment visa.