Administration & Finance Coordinator

Commonwealth of VA Careers; Hampton (VA); On-site; USD 46,000 - 48,000; Full time

Job summary

Commonwealth of VA Careers in collaboration with the Marine Resources Commission seeks an Administration & Finance Coordinator to provide administrative and accounting support for the Administration and Finance department. The role ensures asset controls, processes surpluses and reconciliations, and oversees vehicle records and vendor payments.

The position covers accounts payable, employee expenditures, and acts as a proxy reviewer in Bank of America Works, with duties including policy creation

Qualifications

• Graduation from high school or equivalent.
• Working knowledge of bookkeeping and accounting principles and practices.
• Knowledge of standard office equipment, including computer skills, data entry, word processing, development of spreadsheets and database manipulation.
• Must have good command of the English language and the ability to create correspondence with correct grammar usage.
• Ability to perform detailed work with numerical data and make mathematical calculations rapidly and accurately.
• Ability to work with the public and coworkers.

Responsibilities

• Provide administrative and accounting support to the Administration and Finance department.
• Ensure asset controls are in place and safeguard all agency assets.
• Enter controlled and capitalized items, inventories and reconcile to Cardinal and FAACS reports.
• Prepare agency surplus items for sale and disposal; track revenue from surplus sales.
• Maintain Vehicle database and coordinate insurance claims for vehicles and vessels.
• Process Accounts Payable and Employee Expenditure vouchers for payment.
• Serve as proxy reviewer in Bank of America Works.
• Create policies and procedures for assigned duties.
• Cover receptionist duties during absences and lunch breaks on rotation.

Skills

Bookkeeping

Accounting principles

Office software

Data entry

Numerical calculations

Public interaction

Education

High school diploma or equivalent

College courses in business or accounting

Tools

Cardinal Financial System

Fixed Asset Accounting and Control System

Bank of America Works

Job description

Title: Administration & Finance Coordinator

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $45,739 - $48,000

Pay Band: 4

Agency: Marine Resources Commission

Location:main location

Agency Website:WWW.MRC.VIRGINIA.GOV

Recruitment Type: General Public - G

Job Duties

The Marine Resources Commission seeks a knowledgeable individual to serve as the Administration and Finance Coordinator. The selected individual will provide administrative and accounting support to the Administration and Finance department. The position is responsible for ensuring the agency has controls in place that safeguard all assets. Duties include entry of controlled and capitalized items, inventories and reconciliation of controlled and capitalized assets to Cardinal and FAACS reports. Prepares all agency surpluses items for sale and disposal, tracks revenue from sale of surplus. Maintains Vehicle database for all agency vehicles, coordinates insurance claims for vehicles and vessels. Processes Accounts Payable vouchers and Employee Expenditure vouchers for payment. Acts as proxy reviewer in Bank of America Works. Creates policies and procedures for assigned duties. Covers receptionist duties during absences and lunch breaks on rotation.

Minimum Qualifications

• Graduation from high school or equivalent.
• Working knowledge of bookkeeping and accounting principles and practices.
• Knowledge of standard office equipment, including computer skills, data entry, word processing, development of spreadsheets and database manipulation.
• Must have good command of the English language and the ability to create correspondence with correct grammar usage.
• Ability to perform detailed work with numerical data and make mathematical calculations rapidly and accurately.
• Ability to work with the public and coworkers.

Additional Considerations

Preferred Qualifications:

• College courses in business or accounting.
• Accounts Payable experience.
• Experience with tracking assets and conducting inventories.
• Experience with credit card online reconciliation.
• Experience with the Commonwealth of Virginia's Fixed Asset Accounting and Control System.
• Experience with the Commonwealth of Virginia's Cardinal Financial System.

Contact Information

Name: Malinda Cross

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.