Administrative Assistant #00467

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 35,000 - 57,000; Full time

Job summary

The Virginia Department of Agriculture and Consumer Services' Division of Marketing and Development seeks an Administrative Assistant for the Director of the Office of Agriculture and Forestry Development and the DMD Special Projects Manager. You will track expenses, schedule travel, maintain filing systems, and review various documents.

Telework may be available after onboarding under the Commonwealth policy.

Qualifications

• Experience with accounts payable and financial procedures.
• Excellent oral and written communication, proofreading and editing skills.
• Proficiency using MS Office and Excel in a professional setting.

Responsibilities

• Track expenses for OAFD team staff and management.
• Schedule appointments and arrange travel.
• Maintain filing systems and review/process documents such as travel requests and reimbursements.
• Assist with purchasing, vouchers, and procurement processes.
• Distribute information to commodity boards and manage office supplies/equipment.

Skills

Office administration

Oral and written communication

Organization and time management

Education

High School Diploma or GED

Tools

MS Office Suite

Excel

Accounts payable software

Job description

Title:

Administrative Assistant #00467

State Role Title:

Admin and Office Spec III

Hiring Range:

$35,012 -$57,035 annually

Pay Band:

3

Agency:

Virginia Department of Agriculture

Location:

VDACS CENTRAL HEADQUARTERS

Agency Website:

https://www.vdacs.virginia.gov/

Recruitment Type:

General Public - G

Job Duties

The Virginia Department of Agriculture and Consumer Services' Division of Marketing and Development (DMD) is seeking a qualified individual to serve as Administrative Assistant for the Director of the Office of Agriculture and Forestry Development (OAFD) and the DMD Special Projects Manager. Duties include tracking expenses for the OAFD team staff and management; scheduling appointments and making travel arrangements; maintaining filing systems; reviewing and processing documents such as travel requests, itinera1ies, grant applications, reimbursement requests, purchasing, and vouchers/requisitions; and maintaining office supplies and equipment, and distribution of information to commodity boards. Once onboarded, this position may be eligible for telework oppo1iunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth's telework policy.

Minimum Qualifications

Comprehensive knowledge of office administration and financial practices and procedures to include experience with accounts payable. Demonstrated possession of excellent oral and written communication skills; sound grammar, punctuation, spelling, proofreading, and editing skills; and excellent interpersonal, customer service and organizational skills. Demonstrated ability to prioritize work to meet deadlines; follow oral and written instructions; maintain confidential information; and to draft and compose clear concise correspondence and reports. Proficiency using the full MS Office Suite with specific experience using Excel and financial software applications. H.S. Diploma/GED required.

Additional Considerations

A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities will be considered along with general knowledge of state, local or federal government policies and procedures related to procurement, travel regulations, budgets, and reporting.

Special Instructions

The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at https://www.uscis.gov/i-9. VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact [e-mail].
Final candidate must successfully complete a fingerprint-based criminal background check.
If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Contact Information

Name: Human Resources

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.