Administration Executive / Office Admin

HM Global; United States; Remote; USD 42,000 - 65,000; Full time

Benefits offered by this job

100% Work From Home

Full-time employment

Professional development and long-term

Supportive and collaborative working环境

Job summary

HM Global is seeking an organised, proactive administrator to manage day-to-day back-office operations for a UK-based construction and property maintenance company. You will handle professional emails, coordinate client appointments and assist with quotations, invoices and reports.

The role requires 3–5 years of administration experience, excellent English, and strong MS Excel/Google Sheets skills. Remote work is supported with UK-hours coordination and potential for professional growth.

Qualifications

• Graduate in any discipline.
• 3-5 years of experience in administration, back-office operations or coordination.
• Excellent written and spoken English communication skills.
• Good knowledge of MS Excel, MS Word, Google Sheets and email communication.
• Ability to draft professional emails and communicate with international clients.
• Good organisational, multitasking and time-management skills.
• Experience in construction, real estate, property management or facilities management will be an advantage.
• Knowledge of invoicing software such as Xero, CRM systems or project management tools is preferred.
• Candidates from Assam, West Bengal and the Northeastern states of India are preferred.
• Must be comfortable working remotely and coordinating with a UK-based team during UK business hours.

Responsibilities

• Manage day-to-day administrative and back-office operations for a UK-based construction and property maintenance company.
• Handle professional email correspondence, client enquiries and follow-ups.
• Coordinate client appointments, site visits and job schedules.
• Assist in preparing quotations, invoices, purchase orders and maintenance reports.
• Maintain project records, quotation registers, invoice trackers and payment records.
• Coordinate with clients, suppliers, subcontractors and internal teams.
• Track ongoing projects, work progress, pending tasks and completion updates.
• Assist with supplier enquiries, material pricing and delivery coordination.
• Maintain company databases, digital documents and project folders.
• Prepare daily and weekly operational reports using Excel and Google Sheets.
• Support the management team with general administrative and coordination tasks.

Skills

MS Excel

MS Word

Google Sheets

Email communication

English communication

Time management

Organization

Education

Bachelor's degree

Tools

Xero

CRM systems

Project management tools

Job description

Role & responsibilities

• Manage day-to-day administrative and back-office operations for a UK-based construction and property maintenance company.
• Handle professional email correspondence, client enquiries and follow-ups.
• Coordinate client appointments, site visits and job schedules.
• Assist in preparing quotations, invoices, purchase orders and maintenance reports.
• Maintain project records, quotation registers, invoice trackers and payment records.
• Coordinate with clients, suppliers, subcontractors and internal teams.
• Track ongoing projects, work progress, pending tasks and completion updates.
• Assist with supplier enquiries, material pricing and delivery coordination.
• Maintain company databases, digital documents and project folders.
• Prepare daily and weekly operational reports using Excel and Google Sheets.
• Support the management team with general administrative and coordination tasks.

Preferred candidate profile

• Graduate in any discipline.
• 3-5 years of experience in administration, back-office operations or coordination.
• Excellent written and spoken English communication skills.
• Good knowledge of MS Excel, MS Word, Google Sheets and email communication.
• Ability to draft professional emails and communicate with international clients.
• Good organisational, multitasking and time-management skills.
• Experience in construction, real estate, property management or facilities management will be an advantage.
• Knowledge of invoicing software such as Xero, CRM systems or project management tools is preferred.
• Candidates from Assam, West Bengal and the Northeastern states of India are preferred.
• Must be comfortable working remotely and coordinating with a UK-based team during UK business hours.

Perks and benefits

• 100% Work From Home opportunity.
• Full-time employment.
• Professional development and long-term career growth.
• Supportive and collaborative working environment.