Operations & Admin Assistant

Latymer Search Limited; United States; Remote; USD 11,000 - 14,000; Full time

Benefits offered by this job

Training and support provided

Job summary

Latymer Search Limited is seeking a proactive Operations & Admin Assistant for a fully remote role. You will support day-to-day administration, recruitment coordination, and follow-ups, helping to keep candidate and client processes organized and moving forward.

The ideal candidate has strong organisational and communication skills and is comfortable working independently in a remote environment. Training will be provided, and there are opportunities to develop in administration, recruitment

Qualifications

• Previous administrative experience is preferred but not essential.
• Strong organisational and time-management skills.
• Good attention to detail.
• Strong written and verbal communication skills.
• Reliable, proactive and willing to learn.
• Comfortable working independently in a remote environment.
• Able to manage multiple tasks and follow established processes.
• Comfortable using email, calendars, spreadsheets and online systems.
• Recruitment or office administration experience would be advantageous, but is not required.

Responsibilities

• Arrange candidate pre-screening calls for the Recruitment Coordinator when enquiries come through via email or other channels.
• Arrange interviews, calls and meetings.
• Send confirmations, joining details and reminders.
• Carry out routine candidate and client follow-ups.
• Follow up on candidate emails, including potential opportunity and permission request emails.
• Follow up on CVs sent to clients and other important emails requiring a response.
• Chase availability, interview feedback, documents and other outstanding information.
• Post job advertisements on relevant job boards.
• Prepare and send invoices using agreed placement details.
• Keep administrative records, trackers and task statuses up to date.
• Monitor outstanding tasks and ensure important actions are not missed.
• Report progress and outstanding items to the Operations Manager.
• Escalate anything outside of the agreed process to the Operations Manager.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Proactive mindset

Independent remote work

Multitasking

Email proficiency

Calendar proficiency

Recruitment/admin exposure

Tools

Email

Calendars

Spreadsheets

Online systems

Job description

Introduction

We are looking for a proactive and organised Operations & Admin Assistant to join our team on a fully remote basis.

This is a great opportunity for someone who is reliable, detail-oriented and willing to learn. Previous administrative experience is preferred but not essential, as training will be provided to the right person.

You will support the team with day-to-day administration, recruitment coordination and follow-ups, helping to keep candidate and client processes organised and moving forward.

Duties & Responsibilities

• Arrange candidate pre-screening calls for the Recruitment Coordinatorwhen enquiries come through via email or other channels.
• Arrange interviews, calls and meetings.
• Send confirmations, joining details and reminders.
• Carry out routine candidate and client follow-ups.
• Follow up on candidate emails, including potential opportunity and permission request emails.
• Follow up on CVs sent to clients and other important emails requiring a response.
• Chase availability, interview feedback, documents and other outstanding information.
• Post job advertisements on relevant job boards.
• Prepare and send invoices using agreed placement details.
• Keep administrative records, trackers and task statuses up to date.
• Monitor outstanding tasks and ensure important actions are not missed.
• Report progress and outstanding items to the Operations Manager.
• Escalate anything outside of the agreed process to the Operations Manager.

Desired Experience & Qualification

• Previous administrative experience is preferred but not essential.
• Strong organisational and time-management skills.
• Good attention to detail.
• Strong written and verbal communication skills.
• Reliable, proactive and willing to learn.
• Comfortable working independently in a remote environment.
• Able to manage multiple tasks and follow established processes.
• Comfortable using email, calendars, spreadsheets and online systems.
• Recruitment or office administration experience would be advantageous, but is not required.

Package & Remuneration

• Fully remote position.
• Monday - Friday, working UK hours.
• Salary: $1,000-$1,250 per month, depending on experience.
• Training and support provided.
• Opportunity to develop experience in administration, recruitment coordination and business operations.