Administration Assistant

SupportFinity™; Virginia (MN); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Flexible Spending Accounts

Life Insurance

Short and Long-Term Disability

Paid Time Off

401(k) Match

Group Insurance (Legal/Critical Ill. /

Job summary

Barkan Management Company is seeking an Administrative Assistant to support the Property Manager in McLean, VA. The role requires strong written and verbal communication, and proficiency with Microsoft Word, Excel, Yardi and Outlook. You will handle calls, databases, invoices, and prepare management reports.

The position is full-time with opportunities to grow within a dynamic property management team committed to service quality and client satisfaction.

Qualifications

• Strong written and verbal communication skills.
• Ability to multi-task and work independently.
• Proficiency with MS Word, Excel, Outlook and Yardi.

Responsibilities

• Handle telephone calls and electronic communications with Residents, Owners, Realtors, Vendors, and the Corporate Office.
• Maintain and update databases for Board of Directors, Owners, Residents, and other lists.
• Assist Property Manager with scheduling in-unit and common area work orders and process invoices.
• Maintain office and maintenance supplies inventory and purchase as needed.
• Maintain the Associations website and handle general admin duties.
• Administer Sales and Refinance of Units including related forms and distributions.
• Process and track vendor payments weekly.
• Assist with Monthly Management Package, Minutes, Annual Meeting, and Budgets.

Skills

Written communication

Verbal communication

Multitasking

Tools

Microsoft Word

Microsoft Excel

Yardi

Outlook

Job description

If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C.

Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management!

Who we need:

We are looking for a motivated, and hands-on Administrative Assistant. This is a full-time position reporting to the Property Manager. The role is based in Colonies at McLean at 7681 Provincial Drive, McLean, VA 22102.

The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, Yardi and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client’s needs and expectations.

Whatyou’lldo:

• Handling oftelephone calls, electronic, and other forms of communication both incoming and outgoing as required from Residents, Owners, Realtors, Vendors, and the Corporate Office ina timely and professional manner.
• Maintain and update all Board of Director’s, Owner, Resident, Entry Gate Telephone, and other databases. Provide updates as necessary to staff and corporate office.
• Assist the Property Manager in coordinating and scheduling in-unit and common area work orders. Process invoices as needed.
• Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials, as necessary.
• Maintain Associations website.
• Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required.
• Administer Sales and Refinance of Units, including Owner Release of Information Form, Project Questionnaires, Resale Certificates, Move In/Out forms, and distribution of new resident package.
• Process and track vendor payments on a weekly basis
• Assist with preparation of Monthly Management Package, Minutes, Annual Meeting, Annual Report and Budgets.
• Other duties and projects that may be required of the Board of Director’s, the Property Manager and or Account Supervisor.

What we’re looking for:

• Prior experience working at a property preferred but not necessary.
• Ability to respond in a timely manner to resident requests.
• Must be self-motivated.
• Must have excellent written and verbal communication skills.

What we can do for you!

Barkan offers a competitive compensation and benefits package to full-time employees that includes:

• Flexible Spending Accounts
• Life Insurance
• Short and Long-Term Disability
• Paid Time Off
• 401(k) Match
• Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance
• Employee Assistance Program

The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.