Administrate Assistant/ Front Desk Coordinator

RAJA TRADING COMPANY INC; Virginia; On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Employee discounts on spa, yoga, and-w

Career growth and professional develop

Job summary

Skin & Wellness Centre is seeking a highly organized Administrative Assistant / Front Desk Coordinator to support daily operations, client communications, and administrative processes at our luxury wellness destination.

Responsibilities include greeting clients, managing appointments, processing payments, and maintaining schedules. Strong MS Office, Canva, and Mindbody skills are a plus; 2+ years of experience required. Salary $22–$26 per hour with benefits available.

Qualifications

• Minimum 2 years of administrative or front desk experience (preferably in spa, medical, or wellness setting).
• Strong organizational, multitasking, and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Canva, and scheduling software.

Responsibilities

• Greet clients and provide exceptional customer service at all times.
• Manage client appointments, confirmations, and follow-ups for spa and wellness services.
• Process payments, memberships, and retail product sales.
• Maintain an organized reception and treatment schedule to optimize workflow for providers.
• Assist management with daily administrative tasks and communications.
• Prepare reports, maintain client and vendor databases, and manage filing systems.
• Support event coordination, training schedules, and special wellness programs.
• Handle ordering of office and spa supplies, inventory tracking, and vendor communication.
• Manage incoming calls, emails, and correspondence with professionalism.
• Ensure daily opening/closing duties and spa maintenance standards are met.

Skills

Administrative experience

Customer service

Microsoft Office

Canva

Mindbody (scheduling)

Tools

Mindbody

Canva

Job description

Job Description

Job Description

About Us

The Skin & Wellness Centre is a luxury wellness destination integrating advanced aesthetics, skincare, yoga, meditation, and holistic programs.

Our mission is to create a nurturing environment where clients feel supported, balanced, and rejuvenated — both inside and out.

We are seeking a highly organized, professional, and proactive Administrative Assistant / Front Desk Coordinator to support our daily operations, client communications, and administrative processes.

Position Overview

This role combines administrative precision with hospitality excellence.

The Administrative Assistant is responsible for managing schedules, coordinating communications, maintaining records, assisting management, and supporting spa operations.

This position is ideal for someone who thrives in a calm, organized environment and values both structure and client care.

Key Responsibilities

Front Desk & Client Coordination

• Greet clients and provide exceptional customer service at all times.
• Manage client appointments, confirmations, and follow-ups for spa and wellness services.
• Process payments, memberships, and retail product sales.
• Maintain an organized reception and treatment schedule to optimize workflow for providers.

Administrative & Operations Support

• Assist management with daily administrative tasks and communications.
• Prepare reports, maintain client and vendor databases, and manage filing systems.
• Support event coordination, training schedules, and special wellness programs.
• Handle ordering of office and spa supplies, inventory tracking, and vendor communication
• Manage incoming calls, emails, and correspondence with professionalism.
• Ensure daily opening/closing duties and spa maintenance standards are met.

Requirements

• Minimum 2 years of administrative or front desk experience (preferably in spa, medical, or wellness setting).
• Strong organizational, multitasking, and communication skills.
• Polished, professional, and positive demeanor.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Canva, and scheduling software (Mindbody is a plus).
• Detail-oriented with excellent time management.
• Able to maintain confidentiality and work independently.
• Passion for skincare, wellness, and mindfulness practices.

Compensation & Benefits

Salary: $22–$26 per hour (based on experience)

Benefits (upon qualification)

• Health, dental, and vision insurance
• Employee discounts on spa, yoga, and wellness services
• Career growth and professional development opportunities