Administative Assistant

EMTS INC; Clovis (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

EMTS INC in Clovis, CA is seeking an Administrative Assistant to support local and remote branches with clerical duties and coordination of tasks. You will work with branch managers and other administrative staff to ensure deliverables are accurate and timely.

The role requires a bilingual Spanish speaker, familiarity with basic accounting and payroll practices, and strong communication skills. It is a nonexempt, hourly position offering growth opportunities and a structured administrative

Qualifications

• Bi-lingual Spanish required (spoken, written, reading)
• Familiar with basic accounting and payroll practices
• Strong listening and understanding of tasks
• Proficient written and verbal correspondence
• Organized, proactive, able to multitask without supervision
• Effective and professional communication in team settings
• Detail oriented and team player

Responsibilities

• Prepare Excel and LM system reports regularly.
• Create and process work orders and contracts in software systems.
• Prepare Accounts Receivable contracts, invoices, and documentation for invoicing.
• Process Accounts Payable bills/statements with accurate coding and approvals.
• Perform administrative tasks: filing, typing, proofreading, research.
• Assist in training new hires on processes and software.
• Carry out general administrative duties as needed.

Skills

Bilingual Spanish

Accounting basics

Payroll practices

Effective communication

Organized, multitask

Education

High school diploma

Tools

Excel

LM system

Job description

• Location 2972 Larkin Ave,Clovis, CA, 93612,United States
• Base Pay $21.00 - $23.00 / Hour
• Employee Type NonExempt
• Required Degree High school
• Manage Others No

Description

The Administrative Assistant is responsible for the daily tasks of the local and remote branches performing clerical duties necessary to accommodate the customer, vendor, and branch personnel. The Administrative Assistant will work with all branch managers and other administrative assistants to ensure deliverables are accurate and met in a timely manner.

Requirements

• Bi-lingual: Fluent in Spanish speaking, writing and reading required
• Familiar with basic accounting and payroll practices
• Effective listening skills and ability to understand expectations of tasks to be performed
• A positive attitude when faced with challenges
• Deliver professionally written and verbal correspondence to customers, vendors and team member
• Work in an organized and proactive manner
• Effective and professional communication skills; verbal and written
• Detail oriented, able to multi-task and be flexible & productive without supervision
• Work cooperatively and collaboratively both, independently and as part of a team (team oriented)

Summary

• Support team by performing tasks related to organization and strong communication.
• Preparation of regularly scheduled reports in excel and LM system
• Assist in the creation, and processing of work orders and contracts in software systems
• Prepare Accounts Receivable contracts, invoices, reports and documentation for accurate invoicing to client
• Process Accounts Payable bills/statements within software systems for processing with accurate coding and approvals
• Perform administrative tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Complete operational requirements by scheduling/completing administrative projects and expediting work results.
• Train and assist new hires on processes and software systems