Admin Team Lead: Clinic Logistics (Part-Time)

Pathways Wellness Program; New Canaan (CT); On-site; USD 25,000 - 30,000; Part time

Job summary

Pathways Wellness Program is seeking a part-time Admin Team Lead to coordinate supplies, paperwork, and equipment for immunization clinics and wellness events. This on-site role ensures events are fully equipped and organized, with secure handling of HIPAA-sensitive documents.

The position involves trash-on-site coordination, inventory management, and liaison with the Clinic Operations Manager to resolve shortages and logistic issues. Prior admin or logistics experience is preferred.

Qualifications

• Valid driver’s license and reliable transportation.
• Strong organizational skills and attention to detail.
• Excellent communication and time-management skills.

Responsibilities

• Pick up clinic supplies, paperwork, and equipment from the Pathways Wellness Program office before each assigned event.
• Deliver all required materials to clinicians and event sites on time and in good condition.
• Return completed paperwork, unused supplies, and equipment following each clinic.
• Maintain organization of supplies, inventory levels, and clinic kits.
• Communicate with the Clinic Operations Manager regarding any missing items, supply shortages, or logistical issues.
• Assist with event setup (e.g., tables, signage, forms) when needed.
• Ensure all HIPAA-sensitive documents are handled and transported securely.
• Provide high-quality customer service and professional representation at client sites.

Skills

Driver's license

Organization

Time management

Communication

Logistics experience

Job description

Pathways Wellness Program is seeking a part-time Admin Team Lead to coordinate supplies, paperwork, and equipment for immunization clinics and wellness events. This on-site role ensures events are fully equipped and organized, with secure handling of HIPAA-sensitive documents.

The position involves trash-on-site coordination, inventory management, and liaison with the Clinic Operations Manager to resolve shortages and logistic issues. Prior admin or logistics experience is preferred.