Operations & Clinic Coordinator

Novir LLC; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Novir LLC is seeking an Operations & Clinic Coordinator in Tampa, Florida to support mobile vaccination clinics and field operations. The role involves managing staff scheduling, resource allocation, and ensuring optimal clinic operations. Candidates must have over 2 years of experience in scheduling or healthcare support, with strong communication and organizational abilities. A valid driver’s license and the ability to work onsite are necessary. Join a mission-driven team focused on delivering essential healthcare services.

Qualifications

• 2+ years of scheduling, operations coordination, or healthcare support experience.
• Experience managing multi-site scheduling or high-volume logistics.
• High attention to detail and accuracy in data entry and reporting.

Responsibilities

• Coordinate staff scheduling and clinic coverage across multiple sites.
• Support clinic operations and ensure adherence to workflows and infection control standards.
• Manage resource allocation (staff, supplies, equipment) for clinics.

Skills

Scheduling & operations coordination

Strong communication skills

Organization

Time management

Microsoft Office (Excel, Word, Outlook)

Education

Associate or Bachelor’s degree in Business, Healthcare, or related field

Job description

We’re hiring a detail-oriented Operations & Clinic Coordinator to support mobile vaccination clinics and field operations. This role focuses on staff scheduling, resource coordination, and clinic execution across multiple locations. Ideal for candidates with healthcare operations, scheduling, or logistics experience. Join a mission-driven team delivering essential healthcare services to communities through efficient, high-quality clinic operations.

What You'll Do:

• Coordinate staff scheduling and clinic coverage across multiple sites
• Maintain and publish schedules 30 days in advance; adjust in real time as needed
• Support clinic operations and ensure adherence to workflows and infection control standards
• Manage resource allocation (staff, supplies, equipment) for clinics and office operations
• Partner with external vendors to ensure vaccine storage and cold chain compliance (DDL monitoring)
• Optimize schedules to reduce travel time and improve efficiency
• Track and verify staff hours, scheduling accuracy, and mileage reporting
• Communicate schedules and updates clearly to staff and customers

Key Experience We Are Looking For:

• 2+ years of scheduling, operations coordination, or healthcare support experience
• Experience managing multi-site scheduling or high-volume logistics
• Strong communication, organization, and time management skills
• Ability to work independently in a fast-paced environment
• High attention to detail and accuracy in data entry and reporting
• Microsoft Office (Excel, Word, Outlook)
• Scheduling systems and data entry

Preferred:

• Medical Assistant or Pharmacy Technician background
• Experience with vaccination clinics or immunization registries
• Knowledge of medical billing or long-term care systems (PCC, Matrix, ECP)
• Associate or Bachelor’s degree (Business, Healthcare, or related field)

Additional Requirements:

• Ability to work onsite (office + clinics)
• Valid driver's license and local travel required
• Ability to lift up to 25 lbs occasionally

Who You Are:

• You’re Driven: You are a self-starter, but aren’t afraid to ask for direction
• You’re Organized: You have strong attention to detail, never miss the little things, and have focused productivity and accuracy.
• You’re A People Person: Customer service is at the core of everything you do, and you are a great partner both internally and externally
• You’re Flexible: You are comfortable flexing outside your role, and thrive in a changing environment