Admin Support Assistant - Library Assistant

Berkeley County (SC) Government

Moncks Corner (SC)

On-site

USD 32,000 - 42,000

Full time

26 hours ago

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Benefits offered by this job

Health, Life, and Dental Insurance

12 Paid Holidays

South Carolina Retirement System (SCRS

Police Officers Retirement System (POR

Optional Deferred Compensation (401K,

Employee Assistance Program

Employee Wellness Program

Personal Leave

Job summary

Berkeley County Government in Moncks Corner, SC, is seeking an Administrative Assistant to perform basic clerical tasks, answer phones, process mail, maintain files, and support routine department operations.

Responsibilities include data entry, creating and maintaining documents, assisting the public, supporting meetings, and ensuring accuracy in records. A High School diploma and two years of related experience are required; background checks may be conducted.

Qualifications

Data Entry/Basic Skills score of 71 is required for this position.
Word score of 45 and Excel score of 40 required for this position.
Criminal background check may be administered for selected applicants.
Knowledge of personal computers, including Word and Excel.
Ability to accept payments.
Ability to manage inventory and property.

Responsibilities

Performs basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, and data entry.
Assists the public with customer service, including helping to obtain a library card.
Provides reference services via walk-in, phone, email, Internet and databases.
Maintains bulletin boards, displays, and updates procedures.
Prepares and files metrics and regulatory reports.
Assists with opening/closing procedures and meeting minutes when needed.

Skills

PC knowledge

Clerical tasks

Filing

Customer service

Data entry

Office equipment

Payments handling

Inventory & property

Education

High School diploma or equivalent

Tools

Word

Excel

Job description

Job Summary And Essential Functions

This position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens.

Essential Job Functions

Provides administrative support for the department which requires an understanding of complex processes, data, and/or operations of the department.
Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry, and review.
Assists the public by providing customer service, including helping customers to obtain a library card.
Provide reference services to library customers (walk-in, telephone, email) utilizing the Internet, online databases, and a variety of print and non-print resources.
Provide quality customer service, conducting readers’ advisory, and assisting customers in using computers and various types of print and electronic library resources.
Assist with children’s/youth/adult programs and community outreach.
Creates and sets up bulletin boards and other displays.
Make suggestions of materials for areas of the collection.
Maintain knowledge of the circulation system by working at service desks as scheduled.
Creates and/or maintains associated documents and databases, arranges/coordinates meetings, and special events.
Updates supervisor of critical issues/events.
Provides detailed responses to requests for information; reviews and updates administrative procedures.
Prepares and files required metrics and regulatory reports.
Assists the public by providing customer service.
Assists employees with clerical needs.
Takes precise messages and ensures prompt delivery to appropriate staff.
Orders, issues and maintains office materials/supplies for the department.
Handles and delivers mail/shipment.
Performs data entry and review.
Assists with opening and closing procedures of the department.
May attend and record minutes for various meetings.
Performs other duties as assigned.

Minimum Requirements To Perform Work

High School diploma or equivalent;
Two (2) years of related administrative experience.

Special Requirements

Data Entry/Basic Skills score of 71 is required for this position;
Word score of 45 and Excel score of 40 required for this position;
Departmental testing may be administered during interview;
A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file.

Knowledge, Skills and Abilities

Knowledge of personal computers, including Word and Excel.
Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
Skill in the use of general office equipment.
Ability to accept payments.
Ability to manage inventory and property.

Physical Demands

This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Conditions

The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Normal operating hours per week are between the hours of 9:00am and 7:00pm Monday through Thursday and 9:00am and 5:00pm Friday and Saturday. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.

Berkeley County offers competitive salaries and a comprehensive benefits package to its employees, including: