Admin Coordinator, Radiology Education

Massachusetts General Hospital; Boston (MA); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized administrative professional to provide essential support to executive teams. This role involves managing schedules, coordinating meetings, and ensuring smooth office operations. The ideal candidate will possess strong communication skills, attention to detail, and the ability to work independently. Join a dynamic team committed to patient care and community service, where your contributions will play a vital role in advancing healthcare initiatives. This position offers an exciting opportunity to thrive in a supportive and inclusive environment, making a real impact in the lives of others.

Qualifications

• 5-7 years of administrative experience, preferably in healthcare.
• 1-2 years supporting senior-level staff is preferred.

Responsibilities

• Manage executive schedules and coordinate meetings.
• Handle correspondence and maintain office files.
• Support special projects and monitor project timelines.

Skills

Microsoft Office Suite

Verbal Communication

Written Communication

Organizational Skills

Multitasking

Problem-Solving

Attention to Detail

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree in Related Field of Study

Job description

Site: The General Hospital Corporation

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission - from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare - people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds - to apply.

Under the direction of the Education Manager and the Director, this individual will assist in the implementation of the educational & process improvement initiatives within the department. This position will focus on coordination of both clinical development and implementation of HealthStream content. The incumbent may also provide project support to expansion projects within the department as requested, and project management tasks as assigned. Must be a high performer with well-developed communication and organizational skills who can work independently. In addition, this individual will provide support and coordinate the ongoing expansion of the departmental simulation program and other educational initiatives as needed.

Job Summary

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care? No

Essential Functions

1. Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
2. Prepare, review, and edit reports, presentations, and other documents.
3. Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
4. Organize and maintain office files, both electronic and physical.
5. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
6. Arrange logistics for internal and external meetings, including room bookings and catering.
7. Serve as the primary point of contact between executives and internal/external stakeholders.
8. Draft and distribute memos, announcements, and other communications as directed.
9. Oversee office supplies inventory, ordering, and distribution.
10. Ensure office equipment is properly maintained and serviced.
11. Coordinate with IT for technical support and equipment needs.
12. Assist in the planning and execution of special projects and events.
13. Monitor project timelines and ensure deadlines are met.

Qualifications

Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred. Can this role accept experience in lieu of a degree? No.

Experience: Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred.

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Remote Type: Onsite

Work Location: 165 Cambridge Street

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.