Admin Coordinator, Radiology Education

Mass General Brigham; Boston (MA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking an Admin Coordinator to support their Radiology Education team. This role is crucial for managing executive schedules, facilitating meetings, and ensuring smooth office operations. The ideal candidate will possess strong organizational and communication skills, with a keen attention to detail. This position offers a unique opportunity to contribute to educational initiatives within a leading healthcare organization. Join a team that values high performance and innovation, and make a meaningful impact on patient care and education.

Qualifications

• 5-7 years experience in an administrative role, preferably healthcare.
• Excellent verbal and written communication skills required.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Handle correspondence and organize office files efficiently.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Multitasking Abilities

Problem-Solving Skills

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Associate's Degree in Related Field

Job description

Admin Coordinator, Radiology Education page is loaded

Admin Coordinator, Radiology Education

Apply remote type Onsite locations Boston-MA time type Full time posted on Posted 5 Days Ago job requisition id RQ4016062 Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Under the direction of the Education Manager and the Director this individual will assist in the implementation of the educational & process improvement initiatives within the department This position will focus on coordination of both clinical development and implementation of HealthStream content. The incumbent may also provide project support to expansion projects within department as requested, project management tasks as assigned. Must be a high performer with well-developed communication and organizational skills who can work independently. In addition, this individual will provide support and coordinate the ongoing expansion of the departmental simulation program and other educational initiatives as needed.

Full time onsite
8am to 4:30pm or 7:30am to 4pm

Job Summary

Summary:

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

Does this position require Patient Care? No

Essential Functions:

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
-Prepare, review, and edit reports, presentations, and other documents.
-Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
-Organize and maintain office files, both electronic and physical.
-Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
-Arrange logistics for internal and external meetings, including room bookings and catering.
-Serve as the primary point of contact between executives and internal/external stakeholders.
-Draft and distribute memos, announcements, and other communications as directed.
-Oversee office supplies inventory, ordering, and distribution.
-Ensure office equipment is properly maintained and serviced.
-Coordinate with IT for technical support and equipment needs.
-Assist in the planning and execution of special projects and events.
-Monitor project time lines and ensure deadlines are met.

Qualifications

EducationHigh School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferredCan this role accept experience in lieu of a degree?NoLicenses and CredentialsExperienceExperience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferredKnowledge, Skills and Abilities- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).- Excellent verbal and written communication skills.- Strong organizational and multitasking abilities.- Ability to work independently with minimal supervision.- Strong attention to detail and problem-solving skills.- Familiarity with hospital administration processes and healthcare regulations.- Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Remote Type

Onsite

Work Location

165 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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