Admin Coordinator

Coconut; United States; Remote; USD 60,000 - 95,000; Full time

Benefits offered by this job

Competitive salary and 13th-month pay

12 days of PTO and 12 US holidays

Healthcare and life insurance

Maternity and paternity leave

Mental health support and wellness

Milestone gifts and team experiences

Job summary

Coconut is seeking a remote Executive Assistant to support founders with daily operations and strategic tasks. You will manage calendars, coordinate travel, track expenses, and prepare reports and presentations, enabling leaders to focus on growth and partnerships.

Candidate should have strong English, proficiency in Google Workspace, and experience coordinating complex schedules. This full-time remote role offers comprehensive benefits and milestone recognitions.

Qualifications

• Proficiency in English (CEFR level).
• Advanced skills in Google Workspace (Docs, Sheets, Calendar).
• Experience with spreadsheet and presentation software.
• Strong task management and project coordination skills.
• Experience with travel coordination and logistics.
• Basic bookkeeping and expense tracking experience.

Responsibilities

• Maintain and organize master task lists, deadlines, and follow-ups for executives.
• Manage personal and professional calendars, including school activities and appointments.
• Track bills, invoices, receipts, and expense documentation for bookkeeping.
• Organize travel logistics, including itineraries, confirmations, and packing lists.
• Maintain trackers for hiring, onboarding, renewals, and contract expirations.
• Prepare weekly status reports covering completed work, pending approvals, and upcoming deadlines.
• Create, format, and update presentation decks and marketing assets.
• Research business opportunities, including restaurants, hotels, and hospitality groups.
• Assist with internal event planning and administrative coordination.

Skills

Task management

Project coordination

Executive support

English proficiency (CEFR)

Tools

Google Workspace

Spreadsheet software

Presentation software

Job description

Responsibilities

• Maintain and organize master task lists, deadlines, and follow-ups for executives
• Manage personal and professional calendars, including school activities and appointments
• Track bills, invoices, receipts, and expense documentation for bookkeeping
• Organize travel logistics, including itineraries, confirmations, and packing lists
• Maintain trackers for hiring, onboarding, renewals, and contract expirations
• Prepare weekly status reports covering completed work, pending approvals, and upcoming deadlines
• Create, format, and update presentation decks and marketing assets
• Research business opportunities, including restaurants, hotels, and hospitality groups
• Assist with internal event planning and administrative coordination

Requirements

• Proficiency in English (CEFR level)
• Advanced skills in Google Workspace (Docs, Sheets, Calendar)
• Experience with spreadsheet and presentation software
• Strong task management and project coordination skills
• Experience with travel coordination and logistics
• Basic bookkeeping and expense tracking experience

Preferred Qualifications

• Experience supporting executives or high-level personal assistants
• Familiarity with hospitality, wine, or consumer brands
• Experience maintaining CRM or tracking systems
• Ability to handle confidential information with high discretion
• Proactive approach to identifying risks and upcoming deadlines

Benefits

• Competitive salary and 13th-month pay
• 12 days of Paid Time Off (PTO) and 12 paid US holidays
• Comprehensive healthcare and life insurance
• Maternity and paternity leave
• Mental health support and wellness resources
• Milestone gifts, birthday treats, and team experiences

About the Company

Coconut connects founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins: clients achieve their goals, and our virtual professionals find purpose and growth in their work.