Admin Coord

brownandrootexternal; Louisiana; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401K with company match

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Flexible spending account

Paid time off

Flexible work schedule

Career development

Job summary

Brown & Root Industrial Services is seeking an entry-level administrative assistant to support executives with research, reporting, and clerical tasks. You will record meetings, prepare minutes, and coordinate office services, travel, and scheduling. The role requires attention to detail and strong communication skills.

An equal opportunity employer, we value diversity and professional development. Responsibilities include handling correspondence, preparing invoices and reports, and assisting

Qualifications

• Maintains high attention to detail and accuracy in clerical work.
• Strong proofreading and editing capabilities.
• Excellent written, verbal, and interpersonal communication.

Responsibilities

• Attend meetings to record minutes and distribute them.
• Compile and distribute minutes of meetings.
• Conduct research and prepare data for executives and boards.
• Coordinate office services and travel arrangements.
• Open, sort, and distribute correspondence and manage records.
• Greet visitors and control access to staff.

Skills

Attention to detail

Proofreading

Communication skills

Interpersonal skills

Tools

Microsoft Office

Job description

Summary:

Provide entry level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Perform all other duties as required.

Responsibilities:

• Attend meetings in order to record minutes.
• Compile, transcribe, and distribute minutes of meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Interpret administrative and operating policies and procedures for employees.
• Make travel arrangements for others and prepare expense reports..
• Manage and maintain management or office schedules.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Prepare responses to correspondence containing routine inquiries.
• Read incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• May supervise and train other clerical staff.

Qualifications/Competencies/Experience:

Has developed knowledge and skills in own area; may still be acquiring higher level skills. Works with moderate supervision/ guidance; accountable for individual results and impact on team. Expands knowledge and skills. Works on straightforward tasks using established procedures; work is subject to review by others. Depends on others for instruction, guidance and direction. Develops knowledge and skills in basic practices and procedures within own area. Applies basic technical skills and knowledge to complete assigned work. Responds to standard requests from internal or external customers. Solves routine problems by following defined procedures. Manages own time to meet deadlines set by others. Works with others as part of a team 0-5 years of administrative experience. Previous experience in an engineering environment is preferable. Proficiency in Microsoft Office Suite. Attention to detail. Proofreading and editing. Written, verbal, and interpersonal skills.

Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

BENEFITS:

Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.