Admin Clerk

Team Kia; Bend, Northern (OR, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid time off

401K matching

Employee discount on vehicle purchases

Medical, dental, and vision insurance

Life insurance

Certified DailyPay partner

Employee Assistance program

Job summary

Team Kia in Bend, Oregon is seeking an Administrative Clerk to provide comprehensive office support, coordinate daily operations, and assist managers with travel, meetings, and reports. You will maintain filing systems, manage communication, and support a busy office environment.

The ideal candidate brings strong MS Office skills, excellent written and verbal communication, and the ability to organize multiple tasks with attention to detail.

Qualifications

• Previous administrative experience required.
• Proficiency with MS Office (Excel and PowerPoint) and general office procedures.
• Strong organizational and communication skills are essential.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Scan documents and mail correspondence.
• Write and distribute emails, memos, letters, faxes and forms.
• Assist in preparing regularly scheduled reports.
• Develop and maintain filing systems.
• Maintain contact lists.
• Obtain loan payoff verifications as needed.
• Perform light accounting tasks.
• Provide general office support.
• Act as the point of contact for internal and external clients.
• Coordinate with senior admins to handle requests from managers.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Attention to detail

Written & verbal communication

Education

High School diploma

Administrative assistant certification preferred

Tools

MS Office

MS Excel

MS PowerPoint

Job description

Job Posting Title Admin Clerk Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Scanning
• Mailing out Checks
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain contact lists
• Obtaining Loan payoff verifications
• Light Accounting
• Provide general support
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Working hours expected to be approximately 40 hr/week
• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skillsExcellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary preferred.

Benefits:

• Paid time off (PTO) for vacation, personal, and sick days.
• Matching contribution to your 401K retirement savings plan.
• Employee discount on vehicle purchases, servicing, and parts.
• Medical, dental, and vision insurance coverage for you and your eligible dependents.
• Life insurance.
• Certified DailyPay partner.
• Employee Assistance program.