Admin/Clerical - Executive Assistant

Ampcus, Inc; Washington (District of Columbia); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health & Wellness insurance

Life Insurance

Retirement Savings 401(k)

Job summary

Ampcus Inc. is seeking an experienced Executive Assistant to provide high-level administrative support to three Vice Presidents in Washington, DC. You will manage calendars, coordinate communications, and help executives stay focused on strategic priorities.

In this role, you will handle confidential information with discretion, prepare materials for leadership reviews, coordinate travel, and support special projects across internal teams and external partners. Bachelor's degree preferred.

Qualifications

• 5+ years supporting VP-level executives or senior leadership.
• Strong organizational, communication, and relationship-building skills.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Manage complex executive calendars for three VPs.
• Coordinate executive correspondence, presentations, reports, and other communications.
• Anticipate needs and support leadership in meeting objectives.
• Handle confidential information with professionalism and discretion.
• Schedule internal and external meetings, travel, and team events.
• Prepare agendas, materials, notes, and follow-up items.

Skills

Executive support

Calendar management

Communication

Relationship-building

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title:

Admin/Clerical - Executive Assistant

Location(s):

Washington D.C.

Job Summary:

The Executive Assistant provides high-level administrative and operational support to three Vice Presidents within the Marketing organization. This role serves as a trusted strategic partner, enabling leadership effectiveness through proactive management of priorities, communications, and executive operations. The Executive Assistant is responsible for protecting executive focus, prioritizing competing demands, reducing decision fatigue, and ensuring leadership time is allocated to the highest-value activities that drive organizational goals. Acting as a key liaison across internal teams and external stakeholders, this individual manages highly confidential information with discretion while representing executive leadership with professionalism, sound judgment, and diplomacy.

Key Responsibilities:

• Manage complex executive calendars, schedules, and priorities for three Vice Presidents.
• Coordinate executive correspondence, presentations, reports, and other business communications.
• Anticipate needs and proactively support leadership in meeting business objectives.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Schedule and coordinate internal and external meetings, team events, and leadership activities.
• Prepare agendas, meeting materials, notes, and follow-up action items.
• Manage meeting logistics, including conference rooms, catering, and virtual meeting technology.
• Draft, edit, and distribute executive communications and team updates.
• Consolidate weekly, monthly, and quarterly status reports and strategic initiative updates.
• Serve as a liaison between executives, business partners, vendors, and internal teams.
• Coordinate domestic and international travel arrangements, including complex itineraries and last-minute changes.
• Manage expense reporting, corporate card reconciliation, and travel documentation in compliance with company policies.
• Assist with onboarding of new employees and contractors.
• Support vendor management, contract administration, reporting, and departmental operations.
• Maintain internal sites, documentation, dashboards, and team resources.
• Perform special projects and other administrative duties as assigned.

Required Qualifications:

• Ideally, 5 years supporting Vice President-level executives or senior leadership.
• Exceptional organizational, communication, and relationship-building skills.
• Proven ability to manage multiple priorities with strong attention to detail.
• Demonstrated discretion in handling confidential information.
• Proactive, resourceful, and solution-oriented with strong judgment and decision-making skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and related productivity tools.
• Bachelor's degree preferred.

Benefits Overview:

• Health & Wellness: Comprehensive pre-tax health, dental, and vision insurance options.
• Life Insurance: Group term life insurance and voluntary life insurance coverage.
• Retirement Savings: 401(k) retirement savings plan to help you plan for your future.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.