Admin Asst for Academic and Disability Support Services (Florham )

Fairleigh Dickinson University; New Jersey; On-site; USD 41,000 - 42,000; Full time

Job summary

Fairleigh Dickinson University in Florham Park seeks an Administrative Assistant for Academic and Disability Support Services. The role provides advanced secretarial and administrative support to the Director, coordinating daily office activities, scheduling, and data management at the Florham campus.

The position requires at least 2 years in an administrative environment, proficiency in Microsoft Office, and the ability to handle confidential information in line with FERPA regulations.

Qualifications

• Completion of commercial courses related to general office, secretarial, and administrative skills.
• At least 2 years of administrative experience including office oversight and fiscal record keeping.
• Experience working with persons with disabilities in an educational setting preferred.
• Proficiency with word processing, spreadsheets, databases, and desktop publishing.

Responsibilities

• Coordinate daily office activities and communicate policies and procedures to the university community.
• Monitor and maintain fiscal records; manage electronic mail and scheduling.
• Maintain tutoring appointment records and coordinate student satisfaction surveys.
• Compile information for research and coordinate special projects as assigned.
• Assist the Director in coordinating academic accommodations for students with disabilities.

Skills

Strong oral and written communications

Interpersonal skills

Organizational skills

Discretion and confidentiality (FERPA)

Office administration experience

Time management

Education

Commercial courses in office/secretarial skills

Tools

Microsoft Office Suite

Job description

Admin Asst for Academic and Disability Support Services (Florham)

Job Title: Admin Asst for Academic and Disability Support Services (Florham)

Department: Academic Suport Center-Florham

Hiring Manager Title: Director, Academic Support and Disability Support Services

Grade: 9

Salary: $41,000 to $42,300

This position provides a comprehensive benefits package that includes: employee tuition grant, health/dental/RX/vision insurance, paid time off, retirement plan contributions, employer paid life insurance and long term disability benefits, as well as various voluntary benefits including but not limited to supplemental life insurance, commuter benefits, long term care, and FSA / HSA.

Status: Full-Time

Months Worked: 12 Month

Job Summary: The Administrative Assistant for Academic and Disability Support Services provides advanced and diversified secretarial and administrative support services to the Director. Responsibilities include: coordination of daily office activities; communicating office policies, procedures and practices to the university community; monitoring and maintaining various fiscal records; computerized data management; use of electronic mail; scheduling appointments; maintenance of tutoring appointment records; coordinating student satisfaction survey (completed by students); compiling information for research; and coordinating various special projects as assigned. The incumbent also assists the Director in coordinating academic accommodations for students with disabilities.

Required Qualifications:
1. Completion of specific commercial courses related to general office, secretarial, and administrative skills or demonstrated equivalency through work experience.
2. A minimum of 2 years experience in an administrative environment including office oversight responsibilities, and experience with fiscal record keeping. At least one year of experience working with persons with disabilities, particularly in an educational setting, strongly preferred.
3. Personal computer proficiency for word processing, spreadsheet, desktop publishing, database and other related computer applications, preferably in Microsoft Office Suite.
4. Strong oral and written communications and interpersonal skills, with the ability to work effectively with a diverse population of students, faculty, staff and administrators.
5. Organizational skills to effectively plan work activities, schedules, priorities, and utilization of resources.
6. Ability to maintain the confidentiality of students’ information strictly in accordance with the Family Educational Rights and Privacy Act ( FERPA ) regulations.
7. Willing and able to work occasional non-standard hours as required, including evenings and weekends.
8. Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check and produce a Social Security Card.

Preferred Qualifications: Monday to Friday (9 am to 5 pm) 35 Weekly

Posting Date: 09/03/2026