Admin Asst for Academic and Disability Support Services (Florham )

Fairleigh Dickinson University; Madison (NJ); On-site; USD 41,000 - 42,000; Full time

Benefits offered by this job

employee tuition grant

health/dental/RX/vision insurance

paid time off

retirement plan contributions

employer-paid life insurance and long‑

employer-paid long term disability

commuter benefits

long term care

FSA / HSA

Job summary

Fairleigh Dickinson University is seeking an Admin Assistant for Academic and Disability Support Services at the Florham Campus in Madison, NJ. The role focuses on coordinating daily office activities, maintaining fiscal records, and managing data and communications for a busy campus office.

The incumbent assists with coordinating academic accommodations for students with disabilities, supports policy dissemination, and handles busy schedules.

Qualifications

• Completion of commercial courses related to general office, secretarial, and administrative skills.
• A minimum of 2 years experience in an administrative environment including office oversight and fiscal record keeping.
• Proficiency in Microsoft Office Suite (Word, Excel, etc.).
• Strong oral and written communications and interpersonal skills with a diverse population.
• Ability to maintain confidentiality of student information per FERPA.
• Willing to work occasional evenings and weekends.
• Background check and SSN verification required.

Responsibilities

• Coordinate daily office activities and ensure smooth operations.
• Communicate office policies and procedures to the university community.
• Monitor and maintain various fiscal records and reports.
• Manage computerized data and use of electronic mail for coordination.
• Schedule appointments and maintain tutoring records.
• Coordinate student satisfaction surveys and assist with research data.
• Support the Director in coordinating academic accommodations for students with disabilities.
• Assist with special projects as assigned.

Job description

Posting Details

Admin Asst for Academic and Disability Support Services (Florham)

Campus: Florham Campus, Madison, NJ

Department: Academic Suport Center-Florham

Hiring Manager: Pamela Cavanagh

Hiring Manager Title: Director, Academic Support and Disability Support Services

Position Type: Staff

Grade: 9

FLSA: Non-Exempt

Salary: $41,000 to $42,300

General Benefits

• employee tuition grant
• health/dental/RX/visioninsurance
• paid time off
• retirement plan contributions
• employerpaid life insurance and long term disability benefits
• as well asvarious voluntary benefits including but not limited tosupplemental life insurance
• commuter benefits
• long term care
• andFSA / HSA

Status: Full-Time

Months Worked: 12 Month

Job Summary

• coordination of daily office activities
• communicatingoffice policies, procedures and practices to the universitycommunity
• monitoring and maintaining various fiscal records
• computerized data management
• use of electronic mail
• schedulingappointments
• maintenance of tutoring appointment records
• coordinating student satisfaction survey (completed by students)
• compiling information for research
• and coordinating variousspecial projects as assigned.
• The incumbent also assists theDirector in coordinating academic accommodations for students withdisabilities.

Required Qualifications

1. Completion of specific commercial courses related to generaloffice, secretarial, and administrative skills or demonstratedequivalency through work experience.
2. A minimum of 2 years experience in an administrative environmentincluding office oversight responsibilities, and experience withfiscal record keeping. At least one year of experience working withpersons with disabilities, particularly in an educational setting,strongly preferred.
3. Personal computer proficiency for word processing, spreadsheet,desktop publishing, database and other related computerapplications, preferably in Microsoft Office Suite.
4. Strong oral and written communications and interpersonal skills,with the ability to work effectively with a diverse population ofstudents, faculty, staff and administrators.
5. Organizational skills to effectively plan work activities,schedules, priorities, and utilization of resources.
6. Ability to maintain the confidentiality of students’ informationstrictly in accordance with the Family Educational Rights andPrivacy Act ( FERPA ) regulations.
7. Willing and able to work occasional non-standard hours asrequired, including evenings and weekends.
8. Employment is contingent upon a satisfactory background check.Candidates for hire will be required to sign a waiver authorizingthe background check and produce a Social Security Card.

Hours Worked

Monday to Friday (9 am to 5 pm)

35 Weekly

Posting Date

09/03/2026