Admin Assistant - Warehouse (Router) - Anchorage

Columbia Distributing Company; Anchorage (AK); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid vacation, sick, and holidays

Job summary

Columbia Distributing in Anchorage is seeking an Admin Assistant - Warehouse to support operations and delivery teams. The role requires accurate data handling, scheduling coordination, and strong communication to ensure smooth workflow in a fast-paced environment.

Responsibilities include vendor coordination, filing, and general office tasks. A high school diploma or GED and 18+ years, plus 2 years of office/retail experience, are expected.

Qualifications

• High school diploma or GED required.
• Minimum of 18 years of age.
• Minimum two years experience in an office and retail environment; or equivalent combination of education and experience.
• Strong communication and organizational abilities; detail oriented and reliable.

Responsibilities

• Provide administrative support to warehouse and delivery departments.
• Coordinate scheduling of inbound/outbound vendor shipments.
• Maintain and report data on scheduling, inbound documentation, supplier pickups, and Receiving compliance using MS Office and WMS.
• Interact with vendors and Supply Chain Leaders to update workflow in distribution center.
• Handle filing, office supplies, and general correspondence.
• Assist in coordinating events and meetings, arrange locations and food.
• Answer phones and emails, file, copy, and manage office tasks.
• Work independently to meet deadlines with accuracy and professionalism.

Skills

Communication skills

Organizational skills

Microsoft Office

Independent work

Education

High school diploma or GED

Two years office/retail experience

Minimum age 18

Tools

Microsoft Office Suite

Job description

Admin Assistant - Warehouse (Router) - Anchorage

#26-891

Working Locations

Pay Range

DOE

Summary

The primary purpose of this position is to provide administrative support to our warehouse and or delivery departments. The incumbent is also required to perform all tasks in a safe manner consistent with corporate policies and state and federal laws. Regular attendance and reliability are a priority.

Primary Responsibilities

• The associate is responsible for the functions below, in addition to other duties as assigned:
• Assist Operations Leaders with various administrative tasks.
• Coordinate scheduling of inbound and outbound vendor shipments to ensure workflow accuracy.
• Maintain and report accurate data on scheduling, inbound documentation, supplier pickups, supplier returns and Receiving compliance using MS Office and WMS software.
• Maintain accurate inbound and outbound information.
• Interact with vendors and Supply Chain Leaders to update or change the workflow in the distribution center.
• Maintain administration files and filing system, ensuring that are filed in a neat orderly, and accurate manner.
• Help maintain the ordering of office supplies when needed.
• Interact with various corporate departments to assist with individual service needs, including but not limited to inbound customer service, compliance, and supply requests.
• Assist in coordinating special events and meetings to secure locations and food within discretion.
• Perform essential office functions such as answering telephone calls, emails, filing, faxing, copying, ordering office supplies, and preparing correspondence.
• All duties described in this document will be performed in keeping with the core values and service attributes consistent with Columbia Distributing.
• Complete all other tasks or projects as assigned.
• Ability to work independently while managing multiple tasks and meet deadlines
• Excellent oral and written communication skills
• Effective organizational and time management skills
• Ability to develop strong relationships with internal and external customers
• High attention to detail
• Proficiency with Microsoft Office suite

People Management

None

This job operates indoors.

Physical Demands

• Lift, carry, push, pull up to 75lbs
• Frequent standing and walking
• Use of arms/wrists/hands/grasp throughout entire shift

Expected Hours of Work

This is a full-time position. Typically working hours are Monday -- Friday, between 8am and 5pm.

Travel

Local travel only

Required Education and Experience

• High school diploma or GED required
• Minimum of 18 years of age

Preferred Education and Experience

• Minimum two (2) years experience in an office and retail environment; or equivalent combination of education and experience.

Classification: Non-Exempt
Reports to: Warehouse Supervisor

Columbia Distributing offers a comprehensive benefits package for eligible employees, including medical, dental, and vision coverage, 24/7 virtual care, paid vacation, sick and holiday time, and a 401(k) plan with company match. Additional offerings inclu

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