Admin Assistant - Warehouse (Router) - Anchorage

columbiainternal; Anchorage (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

Columbia Distributing is seeking an administrative support professional to assist warehouse and delivery departments. The role emphasizes safe work practices, reliability, and accurate data handling.

Typical duties include coordinating shipments, maintaining filing systems, handling correspondence, and supporting internal departments with service requests. This is a full-time position based in Anchorage, Alaska, with standard daytime hours.

Qualifications

• High school diploma or GED required.
• Minimum 18 years of age.
• 2+ years in office/retail environment preferred.
• Proficiency with Microsoft Office.

Responsibilities

• Assist Operations Leaders with administrative tasks.
• Coordinate scheduling of inbound and outbound vendor shipments to ensure workflow accuracy.
• Maintain and report accurate data on scheduling, inbound documentation, supplier pickups, and Receiving compliance using MS Office and WMS software.
• Maintain accurate inbound and outbound information.
• Interact with vendors and Supply Chain Leaders to update or change the workflow in the distribution center.
• Maintain administration files and filing system, ensuring that are filed in a neat orderly, and accurate manner.
• Help maintain the ordering of office supplies when needed.
• Interact with various corporate departments to assist with service needs including inbound customer service, compliance, and supply requests.
• Assist in coordinating special events and meetings to secure locations and food within discretion.
• Perform essential office functions such as answering telephone calls, emails, filing, faxing, copying, ordering office supplies, and preparing correspondence.
• All duties described in this document will be performed in keeping with Columbia Distributing’s core values.
• Complete all other tasks or projects as assigned.

Education

High school diploma or GED

Two years experience in an office/retail environment

Tools

MS Office

Job description

Summary

The primary purpose of this position is to provide administrative support to our warehouse and or delivery departments. The incumbent is also required to perform all tasks in a safe manner consistent with corporate policies and state and federal laws. Regular attendance and reliability are a priority.

Primary Responsibilities

• The associate is responsible for the functions below, in addition to other duties as assigned:
  • Assist Operations Leaders with various administrative tasks.
  • Coordinate scheduling of inbound and outbound vendor shipments to ensure workflow accuracy.
  • Maintain and report accurate data on scheduling, inbound documentation, supplier pickups, supplier returns and Receiving compliance using MS Office and WMS software.
  • Maintain accurate inbound and outbound information.
  • Interact with vendors and Supply Chain Leaders to update or change the workflow in the distribution center.
  • Maintain administration files and filing system, ensuring that are filed in a neat orderly, and accurate manner.
  • Help maintain the ordering of office supplies when needed.
  • Interact with various corporate departments to assist with individual service needs, including but not limited to inbound customer service, compliance, and supply requests.
  • Assist in coordinating special events and meetings to secure locations and food within discretion.
  • Perform essential office functions such as answering telephone calls, emails, filing, faxing, copying, ordering office supplies, and preparing correspondence.
  • All duties described in this document will be performed in keeping with the core values and service attributes consistent with Columbia Distributing.
  • Complete all other tasks or projects as assigned.

Key Competencies

• Ability to work independently while managing multiple tasks and meet deadlines
• Excellent oral and written communication skills
• Effective organizational and time management skills
• Ability to develop strong relationships with internal and external customers
• High attention to detail
• Proficiency with Microsoft Office suite

People Management

None

Work Environment

This job operates indoors.

Physical Demands

• Lift, carry, push, pull up to 75lbs
• Frequent standing and walking
• Use of arms/wrists/hands/grasp throughout entire shift
• Climb/twist/bend/stoop/crouch/sit

Expected Hours of Work

This is a full-time position. Typically working hours are Monday -- Friday, between 8am and 5pm.

Travel

Local travel only

Required Education and Experience

• High school diploma or GED required
• Minimum of 18 years of age

Preferred Education and Experience

• Minimum two (2) years experience in an office and retail environment; or equivalent combination of education and experience.

Classification: Non-Exempt Reports to: Warehouse Supervisor