Admin Assistant - Senior - RHS Administration

UPMC; Erie (Erie County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health and welfare benefits

PTO

Paid parental leave

Retirement program

Job summary

UPMC Regional Health Services is seeking an Admin Assistant Senior for a full-time, day-shift role with occasional remote work. The position supports executives, coordinates calendars, plans conferences, drafts materials, and analyzes data to identify trends.

Candidates should have strong MS Office skills, project management experience, and a minimum of five years in admin roles. The role offers health and welfare benefits, PTO, parental leave, and a retirement program.

Qualifications

• Strong Microsoft skills, data analysis and project management experience.
• Ability to perform advanced functions in MS Word, Outlook calendar, spreadsheets, presentations, and databases.
• 5 years experience in an increasingly responsible administrative support role.

Responsibilities

• Provides input to presentations and draft materials for department and supervisor.
• Develops and sends correspondence on behalf of the department head.
• Plans conferences for the department and department head.
• Provides varied administrative support under general direction.
• Maintains supervisor's calendar, schedules meetings, coordinates venues and catering, and may arrange travel.
• Develops reports and analyzes complex information requests to identify trends.
• Reviews administrative procedures and recommends efficiency improvements.

Skills

Data analysis

Project management

Administrative support

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

UPMC's Regional Health Services is seeking an Admin Assistant Senior to join their team! This full-time position will work day-shift, Monday through Friday with some scheduling flexibility and opportunity to work remotely on occasion. Candidates with strong Microsoft skills, data analysis and project management experience are encouraged to apply. Occasional travel to other office locations may be required.

What Can UPMC Do for You?

• A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future
• Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program
• Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave
• Competitive pay for the work that you do

Responsibilities:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)- Maintains various accounting and budgetary records (i.e., completes expense reports)- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances:
• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran