Admin Assistant / Receptionist

Cosco Fire Protection; Denver (CO); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical, dental & vision benefits

Paid holidays & vacation

401k plan

Job summary

Cosco Fire Protection's Denver district office is seeking an Admin Assistant/Receptionist to serve as the primary contact for customers, employees and guests. The role requires multitasking, learning on the job, and delivering strong customer service in a collaborative environment.

Responsibilities include receptionist duties, mail and supply management, calendar coordination, basic AP tasks, and general office support. Full-time position with comprehensive benefits and a supportive team.

Qualifications

• Good written and verbal communication skills required.
• High School degree required; AA or college degree preferred.
• 1+ years' experience in a customer service role in a professional office setting.
• Fire Protection or construction experience a plus.
• Positive, flexible, reliable, responsive, self-motivated and able to multi-task in a team or independent environment.
• Dependable attendance, punctuality and strong time management skills.

Responsibilities

• Receptionist duties: Answer and direct phone calls in a polite and professional manner.
• Welcome visitors professionally and answer questions; maintain reception area tidy.
• Sort and distribute incoming mail; order and stock office supplies.
• Operate and maintain standard office equipment; maintain calendars and scheduling.
• Assist with accounts payable: coding invoices, vendor statements, and setup vendors.
• Support vendor communications, documentation, and routine service requests.
• Maintain electronic and paper records; assist with document retention and retrieval.
• Provide general administrative support and cover vacations/sick days.

Skills

Communication

Customer service

Time management

Multitasking

Teamwork

Education

High School diploma

AA or college degree preferred

Tools

Excel

Word

Outlook

Teams

Job description

The Denver District office of Cosco Fire Protection has a rewarding and growth oriented opportunity for the right individual. We are looking for a motivated team player to help us grow our offering in Denver. We provide a workplace for those looking to grow their career in a collaborative and accountable environment where they can directly contribute to shaping our business in this market. If this sounds like you, please read on and come be a part of what we are building in Denver!

We have an exciting opportunity for an Admin Assistant/Receptionist to join our growing team. In this role you will serve as the key point of contact for our customers, employees and guests. We are seeking a motivated and engaging person who enjoys multi-tasking, learning on the job, and providing support in a customer service and administrative capacity.

Job Expectations:

This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed. Essential tasks and responsibilities may include, but are not limited to, the following:

• Receptionist Duties:
  • Office Hours 7am-4pm required
  • Answer and direct phone calls in a polite and professional manner
  • Welcome visitors in a professional and friendly manner, and answer any questions visitors have
  • Maintain reception area and all common areas in a clean and tidy manner at all times
  • Sort and distribute incoming mail
• Order and stock office supplies, breakroom snacks & coffee
• Operate and maintain standard office equipment, including a copy machine
• Maintain Office Calendars including time off and conference room scheduling
• Perform basic accounts payable processing, including matching and coding invoices, logging and preparing them for approval, reviewing vendor statements, coordinating dispute resolution, and setting up vendors
• Assist with vendor communications, purchase documentation, and tracking routine office service requests
• Maintain electronic and paper records, scan documents, and support document retention and retrieval
• Maintain employee contact lists, office directories, and emergency communication information
• Assist with building maintenance requests and coordinate access for service providers
• Data Entry, Filing, other general administrative support for fellow employees
• Coverage for vacation/sick days
• Other duties as assigned
• Full time office-based position. Office is located at 6611 N Powhaton Rd, Ste 110, Aurora CO 80019 (near DIA).
• Full range of benefits available to full time employees including medical, dental, and vision plans, paid holidays, accrued paid sick and vacation time plus a generous 401k savings plan.

Desired Skills and Experience:

• Good written and verbal communication skills required
• High School degree required, AA or college degree preferred
• 1 + years' experience in a customer service role and in a professional office setting preferred but not required. Fire Protection or construction experience a plus.
• Must be positive, flexible, reliable, responsive, self-motivated, able to multi-task and work both independently and in a team environment, and under deadline pressures
• Dependable attendance, punctuality, and strong time management skills required
• Strong attention to detail and excellent organizational skills required
• Candidate will be capable in Microsoft Excel, Word, Outlook, and Teams

Cosco Fire Protection, Inc., is an Equal Opportunity Employer. Applications are encouraged from all persons regardless of their race, color, national origin, ancestry, sex, gender identity, marital status, domestic-partner status, religious creed, medical/physical/mental condition, sexual orientation, Veteran status, or age. NOTE: A drug screen and criminal background check may be required for Cosco.