Admin Assistant | Purchasing

Omni Hotels & Resorts; Dallas (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Complimentary parking

Employee dining discounts

On-site cafeteria access

Job summary

Omni Dallas Hotel seeks a detail-oriented stores/purchasing associate to support food, beverage, and storeroom operations. You will coordinate with AP to resolve discrepancies, manage orders, monitor stock, and maintain secure, organized storage areas for multiple departments in a fast-paced hotel setting.

The role requires strong English communication, teamwork, and a service mindset, with availability for weekends and holidays.

Qualifications

• Experience in purchasing/receiving and/or hotel experience preferred.
• Service-oriented with friendly demeanor.
• Ability to work cohesively with coworkers across departments.
• Motivated self-starter focused on quality, organization, cleanliness, and teamwork.
• Able to work in fast-paced, high-pressure environment executing tasks as part of a team.
• Clear, professional English communication verbally and in writing.
• Ability to read requisitions and complete orders as requested.
• Strong attention to detail and organizational skills.
• Ability to interpret financial information and basic arithmetic.
• Capable of handling problems in the workplace.
• Maintain professional appearance and behavior.
• Flexible to work weekends and holidays.

Responsibilities

• Provide timely, service-focused support to internal departments for food, beverage, and storerooms.
• Coordinate with Accounts Payable to resolve PO and invoice discrepancies.
• Process departmental orders and clear items on the Open PO report.
• Monitor stock levels and report out-of-stock items.
• Identify and report obsolete or slow-moving inventory.
• Assist with month-end inventory counts and accuracy initiatives.
• Partner with Loss Prevention to secure loading dock and control deliveries.
• Receive, store, and distribute products to all departments per procedures.
• Inspect deliveries against POs, invoices, and packing slips for accuracy and quality.
• Maintain storerooms, storage areas, and access controls.
• Ensure storerooms are secured at end of day.
• Verify incoming goods meet standards and regulatory requirements.
• Follow all SOPs, safety standards, and local health regulations.
• Provide courteous, service-oriented interactions with guests and team members.

Skills

Purchasing experience

Hotel industry experience

Service-oriented

Teamwork

English communication

Attention to detail

Financial literacy

Problem solving

Job description

Omni Dallas Hotel Recently named one of the Top 5 City Hotels in Texas by Travel + Leisure's 2025 World's Best Awards, Omni Dallas Hotel is part of the #1 ranked hotel brand for Guest Satisfaction by J.D. Power. Located in the heart of downtown Dallas, our 1,001 rooms and suites set the stage for a vibrant destination featuring the Mokara Spa and Restaurants on Lamar, with eight distinctive dining experiences that celebrate the best of Texas hospitality.

Our associates are guided by The Power of One, a philosophy that empowers every team member to take ownership of the guest experience and create lasting memories. Our culture values respect, gratitude, and growth, supported by training, mentorship, and meaningful recognition. Associates enjoy complimentary parking, room and dining discounts, and access to an on-site cafeteria, making Omni Dallas one of the most rewarding places to work in the city! If you're a motivated, service-minded professional seeking a meaningful career in hospitality, Omni Dallas Hotel may be your perfect match.

Overview

Provide timely, service-focused support to internal departments by efficiently managing food, beverage, and general storerooms and ensuring prompt delivery of goods.

Responsibilities

• Coordinate with Accounts Payable to research and resolve purchase order and invoice discrepancies.
• Process departmental orders and assist in clearing outstanding items on the Open PO report.
• Monitor stock levels and report out-of-stock items to support timely replenishment.
• Identify and report obsolete or slow-moving inventory to management.
• Assist with month-end inventory counts and support inventory accuracy initiatives.
• Partner with Loss Prevention to maintain a secure loading dock and control delivery traffic.
• Accurately receive, store, and distribute products to all departments in accordance with established procedures and management direction.
• Inspect incoming deliveries against purchase orders, invoices, and packing slips to verify accuracy, quality, and quantity.
• Maintain strict adherence to storeroom operating hours and access controls.
• Maintain cleanliness and organization of all storage areas, including dry storage, coolers, freezers, and liquor storage.
• Ensure storerooms are properly secured at the end of each day.
• Verify all incoming goods meet company quality standards and regulatory requirements.
• Follow all company operating procedures, safety standards, and local health regulations.
• Provide courteous, service-oriented interactions with guests and team members at all times.

Qualifications

• Experience in purchasing/receiving and/or previous hotel experience preferred.
• Must be service-oriented and possess a friendly approachable demeanor.
• Ability to work cohesively with co-workers both within and outside of your department
• Highly motivated self-starter focused on quality, organization, cleanliness, and teamwork.
• The ability to work in a fast paced, high pressure work environment while executing delegated tasks/assignments and while working as a team player.
• Ability to clearly and pleasantly communicate both verbally and in writing in English with management and co-workers, both in person and by telephone.
• Ability to read requisitions and complete orders as requested.
• Attention to detail and excellent organizational skills. Ability to input information accurately and efficiently into computer systems.
• Must be able to work with and understand financial information, data, and basic arithmetic functions.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Maintain a professional business appearance, attitude, and performance.
• Must be able to work a variety of shifts, including weekends and holidays.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer.

The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.