Administrative Assistant-BM

Ultimate Staffing Services; Brea (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant in Brea, California to support management and technical staff. The role involves handling diverse clerical duties and ensuring accurate record-keeping and document preparation.

Responsibilities include preparing materials for meetings, managing correspondence, answering phones, and assisting engineers and staff on administrative projects. A strong eye for proofreading and file organization is essential.

Qualifications

• Proficiency in word processing, spreadsheets/databases and desktop publishing tools.
• Ability to learn and master advanced software programs quickly.
• Strong organizational skills and meticulous records management.

Responsibilities

• Prepare correspondence, reports and technical documents.
• Process evaluation reports and acceptance criteria for publication.
• Enter/update information in electronic databases and record-keeping systems.

Skills

Word processing

Spreadsheets & databases

Desktop publishing

Advanced computer software

File organization

Editing/Proofreading

Education

Associate’s degree or equivalent

Job description

Administrative Assistant-BM (JN -082026-428757) Brea, California

Salary: USD25 - USD27 per hour

The Administrative Assistant carries out a variety of administrative and clerical tasks, thereby providing essential support services to management and the technical staff.

Seeking an Administrative Assistant to join our team!

Essential Functions:

• Prepare correspondence, reports, and a variety of technical documents.
• Process evaluation reports and acceptance criteria for publication.
• Enter and update information in electronic databases and record-keeping systems.
• Prepare materials for meetings and provide records of meetings.
• Assist managers and technical staff on administrative projects.
• Answer phones and direct calls to appropriate parties.
• Answer questions from clients and potential clients.
• Prepare, organize, maintain, and retrieve files and records.
• Perform other tasks as directed.

Essential Skills and Education/Experience:

• Associate’s degree, or an equivalent combination of education and experience.
• Familiarity with word processing, spreadsheet/database, and desktop publishing software, and a strong aptitude for mastering advanced computer software programs.
• At least three years of office administrative experience, preferably with an engineering, construction or architectural firm.
• Ability to organize files and records.
• Requires editing/proofreading skills

CV / Resume: supported file types: .doc .docx .odt .pdf .rtf .txt

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.