Admin Assistant PRN-Adult Outpatient

Ibis Healthcare; Tampa (FL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Ibis Healthcare is seeking an Administrative Assistant for the Adult Outpatient Department in the Seminole Heights area. The role supports clinical staff and clients, serves as the first contact for patients regarding appointments, scheduling, processing payments, and EMR updates. Reports to the program administrator.

The PRN opportunity offers typical clinic hours, with a focus on accurate documentation, professional communication, and efficient workflow in a patient-centered environment.

Qualifications

• Minimum of a high school diploma or GED.
• Must be able to type 35 wpm, read, write, comprehend verbal and written instructions.
• Ability to communicate effectively with employees, clients, visitors, and outside providers.

Responsibilities

• Complete documentation and/or data entry per program requirements.
• Professional and courteous communication with patients, staff, and outside providers.
• Assess initial client needs upon contact with the agency and route them appropriately.
• Maintain organization in a fast-paced environment.
• Maintain general knowledge of agency services available for clients.
• Effectively manage the flow of the work area.
• Meets deadlines, requirements, and expectations as established by the supervisor, agency, and department.
• Completes administrative functions and data entry timely and accurate.
• Provides exceptional customer service in all communications and interactions with staff and the general public.
• Maintains confidentiality and remains calm under stress.
• Assists staff with support in all areas of functional responsibility in a courteous, supportive manner.
• Maintains and exhibits servant leadership qualities and exceeds customers' expectations.

Education

High School Diploma / GED

Tools

Office equipment

Job description

The Administrative Assistant will provide support and management to clinical staff and clients within the Adult Outpatient Department. The Administrative Assistant acts as first contact with patients regarding appointments, scheduling, provider scheduling, processing payments, and EMR updates. Reports to and functions under the direction, instruction, and supervision of the program administrator.

PRN Employment Opportunity- Seminole Heights Area

Schedule Mon-Fri 8:00 am-4:30 pm

QUALIFICATIONS:

Minimum of a high school diploma or general education degree (GED). Must be able to type 35 wpm, read, write, comprehend verbal and written instructions, file alphabetically, and use office machines. Ability to communicate effectively with, provide information to, and respond to questions from employees, clients, visitors, and all outside providers.

WORK ENVIRONMENT:

• General climate-controlled health care setting.
• Most work is completed while seated at a desk using standard office equipment.
• Interface with patients in an outpatient or acute care inpatient environment.
• Fast-paced. Multi-tasking requires above-average time management skills. Team approach.

FUNCTIONAL RESPONSIBILITIES INCLUDE:

• Complete documentation and/or data entry per program requirements.
• Professional and courteous communication with patients, staff, and outside providers.
• Assess initial client needs upon contact with the agency and route them appropriately.
• Maintain organization in a fast-paced environment.
• Maintain general knowledge of agency services available for clients.
• Effectively manage the flow of the work area.
• Other duties as needed per program requirements.
• Meets deadlines, requirements, and expectations as established by the supervisor, agency, and department.
• Completes administrative functions and data entry timely and accurate.

CUSTOMER SERVICE RESPONSIBILITIES INCLUDE:

• Provides exceptional customer service in all communications and interactions with staff, the general public.
• Maintains confidentiality and remains calm under stress.
• Assists staff with support in all areas of functional responsibility in a courteous, supportive manner.
• Maintains and exhibits servant leadership qualities and exceeds customers' expectations.

PHYSICAL DEMANDS:

Abilities in reaching, bending, talking, sitting, carrying, standing, grasping, fine hand coordination, hearing, reading and writing, and remaining calm under stress. Ability to reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. Specific vision abilities include close, distance, color, peripheral, depth perception, and the ability to adjust focus. Must be capable of lifting 10 pounds of dead weight alone.