Admin. Assistant- Principal ES

Shady Shores Elementary School; Shady Shores (TX); On-site; USD 28,000 - 38,000; Full time

Job summary

Shady Shores Elementary School in Shady Shores, TX is seeking an Admin. Assistant- Principal ES/MS to support the school office and faculty. The role is nonexempt with duties including clerical tasks for the principal and staff, attendance logs, budgeting and documentation.

Responsibilities cover reception, record-keeping, scheduling, and basic accounting tasks while ensuring confidentiality and adherence to district procedures.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding and file maintenance.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Follow verbal and written instructions.
• Adapt to changing assignments on short notice.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations.
• Maintain a daily teacher attendance log and records for substitute teachers; process time records and leave requests.
• Maintain school calendar of events.
• Compile, maintain, and file all reports and student records.

Skills

Keyboarding

File maintenance

Spreadsheet software

Database software

Word processing

Record keeping

Basic accounting

Communication

Interpersonal skills

Organizational skills

Education

High school diploma or GED

Tools

Spreadsheet software

Database software

Word processing software

Job description

Lake Dallas Independent School Shady Shores Elementary School - Shady Shores, Texas Open in Google Maps

Admin. Assistant- Principal ES

Lake Dallas Independent School Shady Shores Elementary School - Shady Shores, Texas Open in Google Maps

This job is also posted in ESC Region 11 District Consortium Job Board , and Lake Dallas Independent School District

Job Details

Application Deadline: Posted until filled

Job Description

Job Title: Admin. Assistant- Principal ES/MS Exemption Status/Test: Nonexempt

Reports to: Principal Pay Grade: Clerical/Paraprofessional PG 4—217 days

Dept./School: Assigned Campus

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

1-year secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Employee: Date:

Supervisor: Date:

Position Type: Full-Time

Salary: $20.50 to $27.74 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department
• 104 Swisher Road
• Lake Dallas, Texas 75065
• Phone: [phone]
• Email: [e-mail]

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