Admin Assistant - Office Administrator

Solstars Inc; New York (NY); On-site; USD 34,000 - 36,000; Full time

Job summary

Solstars Inc, a leading importer of global wines, seeks a highly organized Admin Assistant / Office Administrator. In this full-time position, you will oversee daily office operations and require strong communication and organizational skills. This role involves vendor management, budget handling, and event planning, ensuring a smooth-running office environment.

Qualifications

• At least 1 year of experience in an administrative support or office management role.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and oversee all administrative functions of the office.
• Develop and implement office policies and procedures for efficient operations.
• Handle budgeting and financial tasks, including expense tracking.

Skills

Organizational skills

Communication

Problem-solving

Attention to detail

Tools

Microsoft Office Suite

QuickBooks

Job description

We are seeking a highly organized and experienced Admin Assistant / Office Administrator to join our team. We also consider a summer internship. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will have previous experience as an administrative assistant or office manager.

Responsibilities:

1. Manage and oversee all administrative functions of the office.
2. Coordinate and manage calendars, appointments, and meetings.
3. Handle vendor management, including negotiating contracts and maintaining relationships.
4. Plan and coordinate company events and meetings.
5. Develop and implement office policies and procedures to ensure efficient operations.
6. Maintain office supplies inventory and place orders as needed.
7. Handle budgeting and financial tasks, including expense tracking and reporting.
8. Utilize QuickBooks for financial record keeping.

Experience:

• At least 1 year of demonstrated experience in an administrative support or office management role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with QuickBooks or other accounting software is preferred.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.

We offer competitive compensation based on experience.

If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you.

Additional Details:

• Experience: Not required
• Employment: Full-time
• Salary: $34,000 – $36,000 yearly

About Solstars Inc:

SolStars’ mission is to be the leading importer and distributor from the United States of premium global wines. We are dedicated to the continuous creation of a wine portfolio that enjoys a reputation of high quality and good value.