Admin Assistant IV - San Diego CA

VetJobs; San Diego (CA); On-site; USD 55,000 - 88,000; Full time

Job summary

BAE Systems in San Diego is seeking an Administrative Assistant to support senior-level executives and manage office operations on-site. The role focuses on effective communication, documentation, and cross-team coordination in a fast-paced environment.

Ideal candidates have a High School Diploma or GED, 3+ years in administrative support, and strong organizational skills. The position requires onsite work and offers a full-time schedule with a competitive salary range based on experience.

Qualifications

• Requires High School Diploma or GED.
• Minimum 3 years of administrative support experience.
• Experience supporting senior-level executives or teams preferred.

Responsibilities

• Prepare weekly CCCB reports and distribute updates.
• Coordinate 25%, 50%, 75%, and 100% milestone briefs/meetings.
• Process and route CFRs, materials, and internal MODs to teams.

Skills

Communication

Interpersonal skills

Teamwork

Attention to detail

Task prioritization

Education

High School Diploma or GED

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Clearance Level - Must Be Able to Obtain: None

U.S. Person Required: Yes

Travel Percentage: 0%

Clearance Level - Must Currently Possess: None

U.S. Citizenship Required: No

Is Relocation Available: No

Reporting & Meetings

• CCCB Updates: Prepare weekly reports (varies by project/admin).
• Overtime: Collect reports from Trades/Ops → Generate Weekend OT Report → Attend Friday Resource Meeting.
• Milestones: Schedule and coordinate 25%, 50%, 75%, and 100% briefs/meetings.

Document & Data Processing

• Distributions: Route RCC/Materials, ATP, and internal MODs to Trades; distribute PCFs to Subcontractors.
• Estimates: Process Class F estimates directly (do not route to Contracts Admin).
• Project Setup: Create Lead Sheets, spec folders, and download project drawings/specs.

DAP/NMD Management

• Generate CFRs for non-Exostar users.
• Correct and recycle CFR errors in DAP/NMD.
• Manually input SWRMC/Prime contractor data into DAP (follow specific protocols for DDG1000, CVNs, and PSAs).
• Monitor DAP for answers and distribute to internal trades.

Technical Support & Maintenance

• IT Liaison: Open ServiceNow tickets for persistent CFR/IDR errors.
• Systems: Troubleshoot issues within DAP, IFS, and Doc Locator.
• Area Management: Update Area Manager assignments in DAP and prepare physical spec binders.

Auto req ID

481920BR

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

Required Education, Experience, & Skills

Education

High School Diploma or Equivalent (e.g., GED)

Experience

• At least 3 years of experience as an administrative assistant or in a related field
• Proven experience providing administrative support to senior-level executives, managers, or teams
• Experience with office management, records management, and communication (e.g., email, phone, and in‑person)

Key Skills

• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Ability to prioritize tasks and manage multiple projects simultaneously
• Familiarity with company policies and procedures

Pay Information

Full-Time Salary Range: $55304 - $88487

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

City

San Diego

State

California

Job Category

Administrative and Support Services

Job Code

Manufacturing Manufacturing

Affiliate Sponsor

BAE Systems