Administrative Assistant IV - Fort Wayne, IN

VetJobs; Fort Wayne (IN); On-site; USD 45,000 - 72,000; Full time

Job summary

BAE Systems Fort Wayne site is seeking an on-site Administrative Support professional to back Operations, Engineering and Program Management. You will manage calendars, schedule meetings, prepare documents, and support travel and events.

Required: High School/GED plus 3+ years related experience; aerospace experience and MS Office Suite are a plus. This full-time role offers a team-driven environment with confidentiality and collaboration across departments.

Qualifications

• High School diploma or equivalent plus 3 years or more related experience.
• Each higher-level-related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.

Responsibilities

• Provide onsite administrative support to Operations, Engineering, and Program Management groups and their teams.
• Schedule meetings, maintain calendars, and reserve conference rooms using Outlook and Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Collaborate and contribute on teams and projects.
• Support training sessions and create presentation materials for meetings.
• Coordinate travel, expense reports and catering; support meetings with customers and suppliers.

Skills

Aerospace experience

MS Office Suite

Education

High School/GED

Job description

Job Description

Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is 'On-Site' at the location detailed in the job post.

Attention Military Affiliated Job Seekers

Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is 'On-Site' at the location detailed in the job post.

Clearance Level – Must Be Able to Obtain: None

U.S. Person Required: Yes

Travel Percentage: <10%

Clearance Level – Must Currently Possess: None

U.S. Citizenship Required: No

Is Relocation Available: No

Job Description

About BAE Systems Electronic Systems: BAE Systems, Inc. is the U.S. subsidiary of BAE Systems PLC, an international defense, aerospace, and security company which delivers a full range of products and services for air, land, and naval forces, as well as advanced electronics, security, information technology solutions, and customer support services. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve. At our Fort Wayne South site, we specialize in the commercial manufacturing of Aircraft/Engine Controls and Systems, which includes manufacturing Circuit Card Assemblies. We are expanding our facility to integrate US defense into our production. Please use the following link to learn more about our Fort Wayne community: https://www.visitfortwayne.com/

Culture

At BAE Systems, we celebrate the array of skills, experiences, and perspectives our employees bring to the table. For us, differences are a source of strength. We’re laser-focused on high performance, and we work hard every day to nurture an inclusive culture where all employees can innovate and thrive. Here, you will not only build your career, but you will also enjoy work-life balance, discover new experiences, and collaborate with passionate colleagues. We foster a diverse, inclusive, and team-oriented environment and provide opportunities for inner-team coaching and growth opportunities.

What You’ll Do

• Provide onsite administrative support to our Operations, Engineering, and Program Management groups and their respective teams.


• Schedule meetings, maintain calendars, and make conference room reservations, all within Outlook and Microsoft Teams.


• Maintain calendars and provide support at meetings for designated team members.


• Collaborate and contribute on teams and projects.


• Support the facilitation needs of training sessions.


• Create written documents, communications, and presentation materials for meetings and presentations.


• Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.


• Facilitate the adoption of collaboration tools.


• Coordinate office supplies, office moves, new hire onboarding and termination closeouts.


• Troubleshoot and report IT issues and report facility needs for the assigned work area.


• Coordinate travel, expense reports and catering.


• Coordinate payment of invoices and other expenditures.


• Assist on projects in various functional/program areas as assigned.


• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality.


• Maintain a regular and predictable work schedule.


• Support customer and supplier onsite meeting logistics.


• Establish and maintain effective working relationships within the department, the site, and the Company.


• Interact appropriately with others supporting a positive and productive work environment.


• Perform other duties as necessary.

Auto req ID

481154BR

Minimum Education Required

High School/GED

Additional Qualifications/Responsibilities

• High School diploma or equivalent plus 3 years or more related experience.


• Each higher-level-related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.


• Professional demeanor and work habits.


• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.


• Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.


• Good communication skills by responding to routine and non-routine inquiries.

Preferred Education, Experience, & Skills

• Aerospace experience.


• MS Office Suite

Pay Information

Full-Time Salary Range: $45249 - $72399

City*

Fort Wayne

State*

Indiana

Job_Category

Technician

Job Code

Manufacturing Manufacturing

Affiliate Sponsor

BAE Systems