Admin Assistant, Intermediate

UPMC Mercy Health Center; Pittsburgh (Allegheny County); On-site; USD 22,000 - 30,000; Part time

Job summary

UPMC Mercy Health Center in Pittsburgh is seeking a Part-Time Administrative Assistant to support Cardiology, PFT, Hearing and Balance. This role involves handling diverse clerical tasks, scheduling, and correspondence, with shifts starting early mornings on a Monday–Friday schedule.

Under general supervision, you will maintain calendars, draft reports, and assist in preparing presentations while greeting visitors and answering calls in a busy department.

Responsibilities

• Provide varied administrative support to Cardiology and related departments.
• Arrange travel when needed.
• Maintain accounting and budget records (expense reports).
• Compile and analyze moderately complex data; write summaries.
• Draft reports and abstracts for supervisors.
• Perform routine clerical tasks and maintain filing systems.
• Answer phones, screen visitors, and route messages.
• Maintain supervisor calendars and schedule meetings.
• Prepare presentations and edit content as required.
• Compose routine correspondence.

Job description

UPMC Mercy is hiring a Part Time Admin Assistant to support Cardiology, PFT, Hearing and Balance! This position will work 8-hour shifts on Monday-Friday. Shifts start at 6am, 7am and 7:30am.

Purpose

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.
• Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions
• Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).