Administrative Assistant - Data, Travel & Calendar Support

UPMC; Pittsburgh (Allegheny County); On-site; USD 36,000 - 52,000; Full time

Job summary

UPMC Children’s Hospital of Pittsburgh is seeking a Full-Time Administrative Assistant - Intermediate for the Faculty Pavilion on CHP's Main Campus, Daylight Hours, Monday - Friday. Title and rate of pay will be based on education and experience.

The role provides varied administrative support, calendar management for supervisors, travel arrangements, budgeting records, and preparation of reports. Strong proofreading and communication skills are valued.

Responsibilities

• Provides varied administrative support to a department or group of professionals.
• Coordinates travel arrangements as needed.
• Maintains accounting and budget records, including expense reports.
• Collects, compiles, and analyzes data; research and drafts reports.
• Performs clerical duties, including copying, filing, typing, and maintaining office records.
• Orders office supplies, maintains equipment, and handles incoming calls, messages, and visitors.
• Reviews administrative procedures and provides guidance to employees.
• Manages supervisor's calendar, schedules meetings, and coordinates meeting logistics.
• Assists with presentations, including proofreading, editing, and content recommendations.
• Drafts and responds to routine and independent correspondence on behalf of the department or supervisor.

Job description

UPMC Children’s Hospital of Pittsburgh is seeking a Full-Time Administrative Assistant - Intermediate for the Faculty Pavilion on CHP's Main Campus, Daylight Hours, Monday - Friday. Title and rate of pay will be based on education and experience.

The role provides varied administrative support, calendar management for supervisors, travel arrangements, budgeting records, and preparation of reports. Strong proofreading and communication skills are valued.