Admin Assistant II - Land Development

LJA Engineering, Inc.; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Generous PTO

Comprehensive benefits

Parental leave

Tuition reimbursement

Referral bonuses

Volunteer days

Professional development

Career growth

Fun culture

Job summary

LJA Business Solutions is seeking an Admin II to support day-to-day activities across multiple workgroups at our Texas office. The role offers exposure to a broad client base and multiple services within our engineering consulting environment.

We foster an employee-owned culture with in-house training, a dedicated internal recruitment team, and a focus on professional growth. Join a team that values collaboration, learning, and making a meaningful impact.

Qualifications

• Associates Degree preferred or experience in industry.
• 2+ years of administrative experience.
• Experience in an engineering consulting firm is strongly desired.
• Excellent proofreading and editing skills.
• Strong written and verbal communication skills.

Responsibilities

• Assists with project and department administration and coordination as required.
• Prepares letters, transmittals, memos, reports, proposals, contracts, forms and other business correspondence.
• Edits documents prior to client submittal and files correspondence.
• Interfaces with accounting to open new jobs and ensure proper billing.
• Assists in scheduling meetings and arranging travel, conferences and seminars.
• Provides reception and general administrative support as needed.

Job description

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands‑on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW:

As an Admin II at LJA Business Solutions, you will be responsible for support for day‑to‑day activities of the various workgroups.

A TYPICAL DAY MIGHT INCLUDE:

• Assists with project and department administration and coordination as required
• Prepares letters, transmittals, memos, reports, proposals, contracts, forms and other business correspondence
• Edits documents (e.g., letters, reports, etc.) prior to client submittal. Files correspondence and other documents
• Interfaces with accounting to open new jobs and ensure proper billing
• Assists in scheduling and confirming meetings. Makes travel, conference and seminar arrangements
• Assists Vice Presidents with project opening forms and miscellaneous tasks
• Assists with credit card reconciliation
• Assists with handling miscellaneous request, office building issues, and coordination of office events
• Assists as backup for ordering routine supplies for office supplies
• Assist with scheduling conference rooms for meetings and setup of beverages and food
• Assists with troubleshooting pc, tv and soundbar needs in conference rooms for meetings and brown bags
• Assists with troubleshooting issues with printers and plotters prior to service call
• Handles administrative and reception tasks as and when required
• Other tasks, as assigned

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Associates Degree preferred or experience in industry

REQUIRED QUALIFICATIONS:

• 2+ years of experience
• Strong Excel, Word, Outlook and PowerPoint knowledge
• Must be dependable and possess sense of urgency
• Previous experience in an engineering consulting firm strongly desired
• Excellent proofreading and editing skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

LEVEL UP WITH LJA

At LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in‑house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.