Admin. Assistant, Global Publicity

NBCUniversal; California (MO); Hybrid; USD 47,500 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal in the United States is seeking an Administrative Assistant, Global Publicity, to support the EVP and serve as the liaison for the Global Publicity team. You will manage calendars, handle calls, travel, expenses, contacts and filing; coordinate meetings and assist at premieres, press days and screenings; and help maintain interdepartmental communications and event logistics.

Requirements include a Bachelor’s degree in Communication and 1+ year of experience in the entertainment

Qualifications

• 1+ years of experience in the entertainment industry, preferably with a publicity background.
• Proficient in Microsoft Office.

Responsibilities

• Manage the EVP, Global Publicity’s calendar, calls, travel, expenses, contacts, and filing.
• Coordinate all Global Publicity team meetings and prepare memos, presentations, notes, and agendas.
• Maintain the global publicity team master calendar and film festival calendar weekly.
• Support event needs, including premieres, press days, screenings, and offsite events.
• Facilitate information flow between Marketing and the EVP, Global Publicity.
• Book travel for external consultants and assist with talent jet bookings.

Skills

Microsoft Office

Education

Bachelor's degree in Communication

Job description

Join NBCUniversal as an Administrative Assistant, Global Publicity, supporting the EVP, Global Publicity and serving as the liaison for the Global Publicity team.

Job Description

The Administrative Assistant will fully support the EVP, Global Publicity by managing the calendar, handling phone, travel, expenses, contacts, filing and all administrative needs. The role will also coordinate all Global Publicity team meetings, conduct research, assist at events such as premieres, press days and screenings, and manage interdepartmental communication.

Essential Responsibilities

• Handle a high‑volume calendar, answer phones, coordinate travel arrangements and deliveries, route file invoices/contracts, complete and submit monthly Travel & Expense reports, and facilitate confidential and timely information throughout the department.
• Assist in preparing memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc.
• Maintain and distribute the global publicity team master calendar and film festival calendar on a weekly basis.
• Manage various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.
• Act as a liaison for information flow between the Marketing department and the EVP, Global Publicity.
• Assist as needed at events such as premieres, press junkets, content days, awards‑related events, and press screenings.
• Lead internal departmental offsite events as requested by the EVP, Global Publicity.
• Arrange screenings for film festival directors, guests, and brainstorm attendees as needed.
• Communicate with external consultants to book flights, hotels, and cars for their travels.
• Work with the Global Publicity team publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner.
• Aid with talent jet bookings and greeting.

Qualifications

• 1+ years of experience in the entertainment industry, preferably with a background in publicity.
• Proficient in Microsoft Office.

Eligibility Requirements

• Willingness to work evenings and weekends with short notice and flexible with hours.
• Travel and flexibility are required for this role.

Desired Characteristics

• Confidence in working with all levels of the company.
• Adaptable with a think‑on‑your‑feet mentality.
• Highly organized and able to own many responsibilities at once.
• High level of precision, attention to detail, and problem‑solving skills.
• Ability to maintain confidentiality and exercise discretion.
• Works well in a fast‑paced environment.
• Skilled in proactively managing calendars and competing priorities.
• Ability to quickly learn new things and thrive in a collaborative environment.
• Bachelor’s degree in Communication.

Additional Requirements

• Hybrid: The position is designated as hybrid, generally contributing from the office at least four days per week.

Salary Range

$47,500 - $60,000 (hourly paid)

Additional Information

As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal provides equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. Qualified applicants with criminal histories, arrest, or conviction records may be considered in accordance with relevant legal requirements, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation by submitting your request to [e-mail].

This position is eligible for company‑sponsored benefits, including medical, dental, vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.