Admin Assistant 3

University of New Mexico; Albuquerque, Northern (NM, KY); Hybrid; USD 25,000 - 32,000; Full time

Job summary

The University of New Mexico in Albuquerque, NM, seeks an Administrative Assistant 3 to support the COEHS Deans Office with alumni engagement, donor relations, and event planning. This role requires strong communication and organizational skills, and the ability to manage multiple tasks with professionalism.

Key duties include coordinating meetings and events, maintaining records, handling correspondence, and supporting college initiatives.

Qualifications

• High school diploma or GED with 5+ years of related experience.
• Degrees higher than minimum can substitute for experience on a year-for-year basis.
• Bachelor’s degree preferred.
• Experience in higher education administrative support.
• Experience planning events, scheduling calendars, and taking meeting minutes.
• Experience with alumni and/or donor relations.
• Familiarity with UNM fiscal and purchasing processes and systems.

Responsibilities

• Coordinate meetings, special events, and college functions.
• Serve as liaison with alumni, donors and external stakeholders.
• Compose administrative correspondence; complete purchasing and travel.
• Update and maintain records and databases.
• Provide general administrative and clerical support.

Skills

Strong communication

Organizational skills

Multitasking

Education

High school diploma or GED

Bachelor’s Degree

Tools

UNM purchasing system

UNM fiscal processes

Job description

Admin Assistant 3

The College of Education and Human Sciences (COEHS) invites applicants for its Administrative Assistant 3 position. This position supports the COEHS Office of the Dean with activities specific to alumni engagement, donor relations, event planning, and college initiatives and projects. The position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with professionalism and a positive attitude.

The Administrative Assistant 3 will complete a broad range of duties including, but not limited to:

• Coordinate meetings, special events, and college functions.
• Serves as a liaison with alumni, donors and external stakeholders.
• Compose administrative correspondence; complete purchasing and travel.
• Update and maintain records and databases.
• Provide general administrative and clerical support.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor’sDegree.
• Professionalexperience in administrative support in a higher education setting.
• Professionalexperience planning, scheduling, and coordinating calendars, meetings, andevents.
• Professionalexperience creating correspondence and reports and recording meeting minutes.
• Professionalexperience in alumni and/or donor relations.
• Experiencewith UNM fiscal and purchasing processes and systems.

Campus

Main - Albuquerque, NM

Department

COEHS Deans Office (522B)

Employment Type

Staff

Staff Type

Term - Full-Time

Term End Date

1 year from date of hire

Status

Non-Exempt

Pay

Hourly $18.27- $23.50

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

10/26/2026

Eligible for Remote Work

Yes

Eligible for Remote Work Statement

Consideration for remote work is conditional on the candidate passing their probation period and dependent upon departmental needs.

Positions Posted Program

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

EEO Statement

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Background Check Information

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.