Admin Assistant 2

University of New Mexico; Monte Largo Hills (NM); Presencial; USD 24 000 - 31 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Benefits eligible

Resumo da oferta

University of New Mexico's Center for Development and Disability is seeking an Administrative Assistant 2 to provide comprehensive administrative support to the Center Administrative Division, helping daily operations run smoothly for staff, guests and patients.

The ideal candidate will have strong MS Word, Outlook, Excel and Access skills; experience with P-Card, Chrome River and LoboMart is a plus; and the role requires lifting up to 25 pounds and some driving duties with a valid NM license.

Qualificações

• Experience providing administrative support and scheduling.
• Ability to manage travel arrangements and reimbursements.
• Professional communication with staff, guests and patients.
• Strong computer skills in MS Word, Outlook, Excel and Access.
• Experience with P-Card, Chrome River and LoboMart preferred.
• Requires lifting up to 25 pounds.
• Valid NM driver's license and completion of Defensive Driving Course.

Responsabilidades

• Provide administrative support to division staff, including leadership.
• Schedule meetings, prepare minutes, coordinate travel and reimbursements.
• Provide desk coverage, answer phones, and assist with vehicle checkout/return.
• Use a P-Card to order supplies and assist with mail processing.
• Schedule and coordinate delivery of Center vehicles for maintenance.
• Respond to inquiries from staff, guests and patients.
• Assist with special projects for Center Administration.

Conhecimentos

MS Word

Outlook

Excel

Access

Ferramentas

P-Card

Chrome River

LoboMart

Descrição da oferta de emprego

Admin Assistant 2

Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

CDD is seeking a qualified and motivated individual for an Administrative Assistant 2 position to provide comprehensive administrative support to the Center Administrative Division. This position plays an important role in supporting daily operations and ensuring efficient and professional service to division staff, guests, and patients.

Primary responsibilities include:

• Provide administrative support to division staff, including the Administrative Operations Director and Unit Administrator.
• Schedule meetings, prepare meeting minutes, coordinate travel arrangements, and process travel reimbursements.
• Provide support desk coverage, including answering phones and assisting with vehicle checkout and return.
• Use a P-Card to order supplies specific to the division and assist with mail and package processing for the Center, requires lifting an average of 25 pounds.
• Schedule and coordinate the delivery of Center vehicles for routine maintenance and cleaning, requires a valid NM Driver’s license and completing UNM's Defensive Driving Course.
• Respond to inquiries from staff, guests, and patients in a professional, courteous, and timely manner.
• Assist with special projects and other administrative duties as needed to support the needs of the Center Administration.

The ideal candidate will have knowledge of and experience with providing administrative support, scheduling meetings and travel, and interacting professionally with staff, guests, patients, and the public. The successful candidate will demonstrate excellent attention to detail, strong organizational and communication skills, sound judgment, and the ability to manage multiple priorities effectively.

The ideal candidate will have strong computer skills in MS Word, Outlook, Excel and Access. UNM (or other university) experience with P-Card, Chrome River, and LoboMart. Punctual, reliable, service-oriented, and able to work independently while contributing effectively as part of a team.

See the Position Description for additional information.

Preferred Qualifications

***Address in your cover letter how your experience and skills align with our preferred qualifications***

• Excellent interpersonal and communications skills as evidenced through the interview process.
• Ability to work on a team of diverse staff, as well as supporting a large Center handling multiple requests and issues.
• Detail oriented with strong organizational skills, and a positive helpful attitude.
• Background in working with confidential material.
• Familiarity with diverse communities including those of individuals with developmental disabilities and families in need.

Additional Requirements

This position requires holding a valid New Mexico Driver's License; and able to complete the UNM Defensive Driving Course if hired. This position also requires lifting packages an average of 25 pounds.

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

Pediatrics Center for Development (997H)

Employment Type

Staff

Staff Type

Term - Full-Time

Term End Date

06/30/2027

Status

Non-Exempt

Pay

Hourly: $17.56 to $22.29

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

10/30/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Veteran Preference

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

Equal Opportunity

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or anyother protected class.

Background Checks

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.