Administrative Coordinator

University of New Mexico; Albuquerque (NM); Hybrid; USD 27,000 - 37,000; Full time

Job summary

The University of New Mexico Health Sciences Center Office for Diversity, Equity & Inclusion seeks an Administrative Coordinator to serve as the front-office hub and provide comprehensive administrative and operational support for program activities, grants, and budgets in a complex academic environment.

Responsibilities include coordinating calendars and travel, assisting with grant submissions, maintaining records, and supporting special projects and events to advance DEI initiatives.

Qualifications

• High school diploma or GED; at least 5 years of related experience.
• Completion of a degree or higher may substitute for experience on a year-for-year basis.
• Experience with educational and career pipeline programs is preferred.

Responsibilities

• Provides administrative support for DEI programs, procurement, and events.
• Supports grant proposal development and submission processes.
• Manages calendars, travel, meetings, and office communications; serves as a central contact.
• Liaisons with internal and external offices and stakeholders for meetings and events.
• Maintains departmental data and records; updates files as needed.
• Assists with budgeting and accounting activities; supports reporting.
• Coordinates supplies, equipment, facilities, and logistics; supervises personnel as needed.
• Supports special projects, grant writing, and reporting.
• Promotes professional development and attends relevant trainings.
• Complies with safety and policy requirements; may support campus security-related duties.

Skills

Administrative experience

Grant proposal support

Budget planning

Event coordination

Communication skills

Education

High School Diploma or GED

Job description

Administrative Coordinator

Position Summary

Administrative Coordinator for the Health Sciences Office for Diversity, Equity & Inclusion

The University of NewMexico Health Sciences Center Office for Diversity, Equity & Inclusion (HSCDEI) is seeking a collaborative and mission driven individual to serve as the Administrative Coordinator as a part of the HSC DEI administration team to serve as the primary presence for the front office, and administrative support for programmatic, financial, and grant submission activities.

This role is essential to the effective day-to-day operations of the HSC Office for Diversity, Equity & Inclusion (DEI). The Administrative Coordinator provides comprehensive administrative and operational support to ensure the office functions efficiently within a complex academic and healthcare environment. A critical component of this role is the ability to proactively coordinate office workflows, manage schedules and logistics, and support meetings, events, and special projects. The Administrative Coordinator ensures that leadership, staff, and stakeholders have the necessary information, materials, and follow-up support to facilitate timely communication, informed decision-making, and successful execution of office initiatives.

Summary

Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities on behalf of HSCDEI mission-focused activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events. May serve on a variety of committees in a support capacity.

Duties and Responsibilities

• Provides administrative support for the Community to Careers (C2C) education and career pipeline programs, including procurement activities, purchasing, and coordination of community engagement events.
• Supports all aspects of grant proposal development and submission, including gathering required information, reviewing documentation, and proofreading materials to ensure accuracy, completeness, and compliance with submission requirements.
• Provides comprehensive administrative support for the entire department, ensuring efficient operations and exceptional customer service. Coordinates departmental calendars, meetings, travel, and events; manages office communications and visitor relations; serves as a central point of contact for faculty, staff, students, and external stakeholders; and proactively resolves administrative issues to support the department's strategic and operational objectives.
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors, implements, and coordinates accounting activities as appropriate and prepares internal reports for management; participates in budget planning and management, as required.
• Assists with project development and planning to ensure more efficient service and organization of the office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the coordination, supervision, and completion of special projects, grant writing, and reporting as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• May supervise personnel which may include recommendations for hiring performance evaluation, training, work allocation, and problem resolution.
• Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• May serve as Campus Security Authority as outlined by the Clery Act.
• Performs miscellaneous job-related duties as assigned.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience with educational and career pipeline/pathway programs for middle, high school and/or college students.
• Familiarity with health career pathways.
• Experience working with diverse students and community populations.

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

Vice Chancellor for Diversity (296A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Status

Non-Exempt

Pay

Hourly: $19.76 - $26.85

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

9/30/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Veteran Preference Program

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

Equal Opportunity Employer Statement

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Pre-employment Background Check Policy

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.