Admin Assistant

Hedy Holmes Staffing; Stockton (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Hedy Holmes Staffing is seeking an Administrative Assistant to manage daily operations within the Procurement and Risk Department in Stockton, CA. The role involves ensuring compliance with federal, state, and local rules, vendor agreements, and insurance needs related to risk management.

Responsibilities include overseeing bid processes, preparing bid specs, and authorizing purchase orders while maintaining contract documentation and HUD Section 3 compliance.

Qualifications

• 3 - 5 years administrative experience.
• Light accounting experience.

Responsibilities

• Manage the daily operations of the Procurement and Risk Department, ensuring compliance with rules, regulations, vendor agreements, and insurance needs as they pertain to Risk Management.
• Oversee activities of the legal bid process, informal quotations, and proposals; develop bid specifications, terms, and conditions.
• Renew and maintain insurance policies as needed; develop and evaluate policy proposals; respond to provider surveys; develop ad hoc reports for surveys; select providers; request and maintain certificates of insurance.
• Authorize purchase orders and agreements for goods and services and develop contracts or modify existing agreements to adhere to prescribed Authority requirements and to minimize risk.
• Supervise the processing of Board of Commissioners agenda items requesting approval of contracts, resolutions, and personnel service agreements by the Board; oversee file maintenance of contract files and accompanying documentation.
• Provide technical expertise, information, and assistance to managers and employees regarding assigned functions.
• Manages HUD Section 3 contracting requirements.

Skills

Administrative experience

Education

HS Diploma or GED

Job description

Position: Administrative Assistant

Pay Rate: $20-$25

Location: Stockton

Schedule: Monday – Thursday 7:30 am to 5:30 pm Alternate Fridays 7:30 am to 4:30 pm with every other off.

Job Description: Manage the daily operations of the Procurement and Risk Department, ensuring compliance with federal, state, and local rules regulations, vendor agreements, and insurance needs as they pertain to Risk Management. Oversee activities of the legal bid process, informal quotations, and proposals; develop bid specifications, terms, and conditions. Assure compliance related to ethical and legal purchasing practices. Renew and maintain insurance policies as needed; develop and evaluate policy proposals; respond to provider surveys; develop ad hoc reports for surveys; select providers; request and maintain certificates of insurance. Authorize purchase orders and agreements for goods and services and develop contracts or modify existing agreements to adhere to prescribed Authority requirements and to minimize risk. Supervise the processing of Board of Commissioners agenda items requesting approval of contracts, resolutions, and personnel service agreements by the Board; oversee file maintenance of contract files and accompanying documentation. Provide technical expertise, information, and assistance to managers and employees regarding assigned functions. Manages HUD Section 3 contracting requirements.

Education:HS Diploma or GED

Experience Requirements:3 - 5 years administrative experience Light accounting experience