Admin Assistant

Vaco by Highspring; Las Vegas (NV); On-site; USD 19,000 - 26,000; Full time

Job summary

Vaco by Highspring in Las Vegas is seeking motivated Title Administrators for a short-term records and filing project. The role involves hands-on filing, scanning, and document management, with candidates who are comfortable on their feet and moving throughout the day encouraged to apply.

You will file, scan, validate title documents, review reports, organize files, update accounts, and perform accurate data entry.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Word, Excel, and Outlook.
• Strong data entry and 10-key accuracy.
• Experience with filing, scanning, and records management is a plus.

Responsibilities

• Filing, scanning, and validating vehicle title documents.
• Reviewing title reports for accuracy and completeness.
• Managing and organizing files and records.
• Updating accounts as title documents are received.
• Reviewing DMV documents for accuracy and completeness.
• Performing data entry with high accuracy.

Skills

Detail-oriented

Time management

Judgment & prioritization

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Schedule: Monday-Friday, 7:00 AM - 4:00 PM

Pay: $17/hour

Type: Temporary

Overview

We are looking for motivated and detail-oriented Title Administrators to support a short-term records and filing project for a financial services organization in Las Vegas. This is a hands-on, active role that involves physical filing, scanning, and document management. Candidates who are comfortable being on their feet and moving throughout the day are encouraged to apply.

Key Responsibilities

• Filing, scanning, and validating vehicle title documents
• Reviewing outstanding title reports to ensure accuracy and completeness
• Managing and organizing files and records
• Updating and notating accounts as title-related documents are received
• Reviewing DMV documents for accuracy and completeness
• Performing data entry with a high level of accuracy and attention to detail

Ideal Candidate

• Detail-oriented and highly organized
• Comfortable working under time constraints and meeting daily deadlines
• Self-directed with strong judgment and work prioritization skills
• Team player with good interpersonal skills
• Background in warehousing, healthcare, administrative support, or records management is a plus

Requirements

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Strong data entry and 10-key skills
• Comfortable using standard office equipment, including copiers and scanners
• Ability to read and follow instructions carefully and communicate professionally

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).