Admin Assistant

Apex Systems; Indiana (PA); Hybrid; USD 27,552 - 35,817; Full time

Benefits offered by this job

Medical, dental, vision, and disability insurance

401(k) program with company match

Employee Assistance Program (EAP)

Professional development programs

Job summary

An IT services company is seeking an Administrative Assistant for a hybrid contract role. The candidate will provide comprehensive administrative support, manage schedules, and participate in critical operations in the energy sector. Ideal candidates will be detail-oriented, have strong communication skills, and be proficient in Microsoft Office. This entry-level role offers a unique opportunity to work on meaningful projects with a flexible schedule and potential for contract extension.

Qualifications

• Detail-oriented with a proactive approach to problem-solving.
• Ability to multitask and thrive in a fast-paced environment.
• Strong communication and organizational skills.

Responsibilities

• Provide comprehensive administrative support to a department or individual contributor.
• Manage calendars and coordinate schedules.
• Prepare field work packages and handle document uploads.
• Pull and print gas and electric maps for operational needs.
• Submit standby lineman and locator requests.
• Prepare customer invoices and manage permits.
• Assist with word processing, filing, answering phones, and obtaining supplies.
• Participate in special projects as needed.

Skills

Strong communication skills

Organizational skills

Proficiency in Microsoft Office Suite

Multitasking

Proactive problem-solving

Job description

Base pay range

$20.00/hr - $26.00/hr

Job #: 3013776

Job Description

Administrative Assistant (Hybrid) – Contract Opportunity

Location: Hybrid in San Diego, CA, Kearny Mesa (3 days onsite in 2025, moving to 4 days onsite in 2026)

Duration: 1‑year contract with potential for extension

Start Date: Immediate

We are seeking a highly organized and detail‑oriented Administrative Assistant to join a dynamic team supporting critical operations in the energy sector. This role offers a unique opportunity to contribute to impactful projects while enjoying a flexible hybrid schedule.

What You’ll Do

• Provide comprehensive administrative support to a department or individual contributor.
• Manage calendars and coordinate schedules.
• Prepare field work packages and handle document uploads.
• Pull and print gas and electric maps for operational needs.
• Submit standby lineman and locator requests.
• Prepare customer invoices and manage permits.
• Assist with word processing, filing, answering phones, and obtaining supplies.
• Participate in special projects as needed.

What We’re Looking For

• Strong communication and organizational skills.
• Proficiency in Microsoft Office Suite.
• Ability to multitask and thrive in a fast‑paced environment.
• Detail‑oriented with a proactive approach to problem‑solving.

Why You’ll Love This Role

• Work on meaningful projects that support essential services.
• Hybrid flexibility with a clear schedule roadmap.
• Opportunity to extend beyond the initial contract term.
• Collaborative and supportive team environment.

Apex Benefits Overview

Apex offers a range of supplemental benefits, including medical, dental, vision, life, and disability insurance plans that provide optional financial protection. We also offer an ESPP and a 401(k) program that allows contributions within 30 days of starting, with a company match after 12 months of tenure. Additional benefits include an HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program, and other discounts. In terms of professional development, Apex hosts an on‑demand training program, provides access to certification prep, and offers a library of technical and leadership courses/books/seminars after 6+ months of tenure, along with certification discounts for associations such as CompTIA and IIBA. Apex’s dedicated customer service team can address questions around benefits and other resources, and a certified Career Coach is available. A full list of benefits and programs is included in the ‘Welcome Packet.’

Seniority Level

Entry level

Employment Type

Contract

Job Function

Administrative

Industries

IT Services and IT Consulting

Apex Systems is a world‑class IT services company that serves thousands of clients across the globe. Our commitment to excellence is reflected in many awards, including ClearlyRated’s Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you require an accommodation while using our website for a search or application, please contact our Employee Services Department at [e-mail] (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine‑Readable Files on behalf of Apex Systems.