Admin Assistant

Coleman Worldwide Moving; Florida; On-site; USD 23,419 - 27,552; Part time

Job summary

Coleman Worldwide Moving in Florida is searching for a Service Center Administrative Assistant. The role involves assisting in the day-to-day operations of front office claims, billing, and scheduling. The assistant will perform various tasks ranging from processing incoming communications to customer care duties.

High school diploma or GED is required, and previous office administration experience is preferred. This position offers an hourly compensation ranging from $17 to $20.

Qualifications

• High School diploma or GED required.
• Previous experience in office administration preferred.

Responsibilities

• Assist in day‑to‑day operations of front office.
• Process incoming mail, faxes, and emails.
• Perform customer care duties including scheduling and claims.
• Answer incoming calls and greet visitors.

Skills

Knowledge of company software

Interpersonal communication

Organizational skills

Ability to multitask

Education

High School diploma or GED

Previous experience in office administration

Job description

Job Summary

The Service Center Administrative Assistant will assist in the day‑to‑day operations of front office claims, billing, and scheduling. Compensation ranges from $17-$20 per hour.

Essential Functions and Duties

• Separate and process all incoming mail, faxes and emails addressed to location
• Process requests for information from corporate office, prepare quote packages for COD and corporate customers
• Retrieve claims and documents received in the mail from customers and disperse them as needed
• Print and put in order all documents retrieved out of email
• Check mail and disperse as needed
• Perform customer care duties including communicating with customers regarding driver arrival times, scheduling pick‑ups and drop‑off times, taking in claims, etc.
• Assist with collecting timecard information and working with other office staff to resolve pay issues
• Answer all incoming calls and direct to respective parties
• Greet all visitors who come into front office

Knowledge, Skills and Abilities

• Knowledge of company software
• Interpersonal communication
• Organizational skills
• Ability to multitask

Required Education and Experience

• Required: High School diploma or GED
• Preferred: Previous experience in office administration

Working Conditions

• Indoors
• Office Environment
• Sitting for long periods of time
• Frequent use of telephone