AD Administrative Assistant II

Ultipro; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Ultipro is seeking a friendly on-site HR Associate to support daily departmental needs in Kansas City, MO. You will greet employees and visitors, handle phones, process paperwork, and assist with payroll data entry in UltiPro. Strong computer and typing skills are essential for accuracy and timely processing.

The role involves event support, form distribution, and collaboration with supervisors to resolve questions about employee paperwork. A professional, organized approach is required.

Qualifications

• Excellent computer skills in Microsoft Word, Excel, and Outlook.
• Data entry into payroll or HR systems.
• Ability to type 60 wpm.
• Strong written and verbal communication skills.

Responsibilities

• Greets employees and visitors of the HR Department.
• Processes paperwork daily or weekly as necessary.
• Inputs Purchase Orders and data into UltiPro payroll system.
• Manages the signature log and team member review process.
• Distributes forms and assists with company events and activities.

Job description

• On-site
• Associate
• Full-Time
• Requisition #: ADADM004746

Description

This position provides support to the Human Resource department by greeting employees and visitors, answering phones, processing paperwork, inputting purchase orders, distributing security cards and gift cards, ensuring accuracy and timeliness in processes. Interfaces with employees by answering their questions and directing them to the appropriate person or department.

Responsibilities

• Greets employees and visitors to the Human Resource Department
• Processes completed paperwork daily or weekly as necessary
• Inputs Purchase Orders into JDE
• Manages the signature log
• Manages the team member review process
• Distribution of gift cards ensuring accuracy in the tracking process
• Issuing of security cards ensuring correct building access
• Ability to handle and answer multiple phone lines
• Data entry of employee information into the UltiPro payroll system, completing internal audits for data accuracy
• Provides paperwork to supervisors & managers when needed
• Keep kiosks stocked with current forms and information
• Answers questions for employees or directs them to the correct resource
• Assists in the organizing of various company activities (i.e., picnic, Christmas parties, dinners, golf tournament, Halloween activities, etc.)
• Distributes various forms to employees as needed
• Assists with special projects as needed
• Files paperwork as needed
• Ability to accomplish multiple tasks quickly and efficiently
• Performs other duties as assigned or needed

Qualifications

• Self-motivated, energetic with a positive attitude
• Punctual, well organized, and detail oriented
• Excellent computer skills in systems such as Microsoft Word, Excel, and Outlook
• Ability to handle incoming calls and troubleshoot problems
• Ability to acts as a resource for supervisors who have questions regarding employee paperwork
• Proficient and comfortable doing data entry and accessing information in the UltiPro payroll system
• Ability to type 60 wpm
• Ability to analyze problems and create solutions
• Ability to work independently and professionally
• Excellent written and verbal communication skills
• Ability to handle stressful situations
• Ability to perform the essential duties and responsibilities with efficiency and accuracy

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursued ...