Activities Coordinator - Recreation

Twinsburg, City of (OH); Kentucky; On-site; USD 34,000 - 41,000; Full time

Job summary

The City of Twinsburg is seeking an Activities Coordinator - Recreation to develop, coordinate, schedule, implement, supervise and evaluate a variety of recreational programs, activities and special events. This full-time role requires strong communication and interpersonal skills and a flexible schedule, including evenings and weekends.

Under the Parks and Recreation Department, you will recruit and train seasonal staff, manage program records and budgets, prepare reports and promotional

Qualifications

• Associate’s degree from a two-year college or technical school preferred; two years related experience and/or training, or equivalent.
• Working knowledge of Microsoft Office including Word and Excel; ability to learn recreational software applications.
• Must possess or obtain Lifeguard, First Aid, Babysitting Training Instructor and CPR/AED certifications.
• Ability to read and interpret safety rules, operating instructions, professional journals, and regulations.
• Ability to write routine reports and correspondence; effective communication skills.
• Ability to work with mathematical concepts and apply basic algebra/geometry.
• Ability to solve practical problems and interpret written/oral instructions.
• Ability to recognize unsafe conditions and respond to emergencies appropriately.
• Valid Ohio driver’s license with acceptable driving record; eligible to work in the United States.

Responsibilities

• Assists with recruitment, hiring, scheduling/training of volunteers, part-time and seasonal staff per city handbook.
• Plans and evaluates recreational and camp activities for all age groups across department and facilities.
• Maintains training, insurance and certification records for staff and volunteers.
• Develops staffing policies and fee structures in cooperation with Parks and Recreation Director(s).
• Creates promotional materials and manages weekly event announcements.
• Secures funds via fundraising, sponsorships, grants and other means to support programming.
• Maintains inventory, attendance and program records; manages revenue; orders supplies and equipment; assists with budgets.
• Meets with groups/public to discuss programs and represents the department to community and government groups.
• Creates operations manuals, brochures and reports.
• Assists with facility management in the absence of the manager/director, including reception, lifeguarding and fieldhouse duties as needed.
• Performs routine office functions such as answering phones, scheduling facilities and participant registration.
• Coordinates independent contractors related to programming and prepares related reports.

Skills

Communication skills

Reading and interpreting documents

Writing routine reports

Mathematical concepts

Emergency response

Interpersonal skills

Education

Associate’s degree

Tools

Microsoft Office

Word

Excel

Recreational software

Lifeguard Certification

First Aid Certification

CPR/AED Certification

Babysitting Training Instructor

Job description

JOB TITLE: Activities Coordinator - Recreation

DEPARTMENT: Parks and Recreation

IMMEDIATE SUPERVISOR: Parks and Recreation Director(s)

POSITIONS SUPERVISED: Part Time and Seasonal Staff

STATUS: Full Time, AFSCME Office

COMPENSATION: $25.4678 per hour/Level 1, with increases per the collective bargaining agreement

WORK SHIFT: Varies (to include evenings and weekends)

Purpose:

Develops, coordinates, schedules, implements, supervises, and evaluates of a variety of recreational programs, activities and special events. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include training employees, planning, addressing complaints and resolving problems. Work schedule will be flexible and include nights, weekends and holidays as needed. An employee in this position must have excellent communication and interpersonal skills and must maintain a professional demeanor in dealing with coworkers, supervisors and the public.

Job Responsibilities:

• Assists with recruitment, hiring, scheduling/training of volunteers, part-time and seasonal staff in accordance with the City of Twinsburg Employee Handbook.
• Plans, organizes, directs, and evaluates recreational and campactivities for all age groups across the department and facilities.
• Establishes and maintains training, insurance and certification records for staff, independent contractors and volunteers related to the programs overseen.
• Works in cooperation with the Parks and Recreation Director(s), to develop and recommend staffing, facility and programming policies and fee structures while working towards cost recovery objectives.
• Composes promotional materials; manages weekly announcements systems outlining events.
• Participates in activities to secure funds from individuals and outside agencies via fundraising, sponsorships, grants, and other means to assist in the operation of programming.
• Maintains inventory, attendance, and program records; supervises or handles revenue; orders supplies and equipment; supervises expenditures; prepares budgets; assists in departmental planning and research as necessary.
• Meets with groups or the public to discuss programs; serves to other community and governmental groups.
• Creates operations manuals, brochures, and reports.
• Assists with management of the department facilities in the absence of manager/director. This may include the reception desk, lifeguarding and fieldhouse based on staff availability.
• Perform routine office functions (i.e. assist in answering phones, scheduling facilities, program participant registration. etc.).
• Responsible for the recruitment and coordination of independent contractors related to programming.
• Prepares financial, activity, attendance, maintenance and other reports related to programs, operations, special events and summer camps.
• Regular, punctual attendance is required.
• Interacts with users to encourage maximum proper use of all department facilities.
• Performs other duties as assigned or required.

SUPERVISORY RESPONSIBILITES

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws for seasonal and part time staff. Responsibilities include interviewing, recommending, and training employees; planning, assigning and directing work; appraising performance; addressing complaints and resolving problems.

Qualifications:

• Associate’s degree from a two-year (2) college or technical school or higher education preferred and two (2) years related experience and/or training; or equivalent combination of education and experience.
• Must have a working knowledge of Microsoft Office Software including Word, Excel, as well as have the ability to learn and utilize recreational software applications.
• Must possess or be willing to obtain and keep current Lifeguard, First Aid, Babysitting Training Instructor, and CPR/AED certification.
• Ability to read and interpret documents such as safety rules, operating and maintenance instruction, general business periodicals, professional journals and technical procedures, or governmental regulations.
• Ability to write routine reports and correspondence.
• Ability to communicate effectively.
• Ability to work with mathematical concepts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to recognize potentially unsafe conditions and behaviors and correct them in a positive and appropriate manner.
• Ability to react and respond correctly and swiftly to emergency situations.
• Ability to effectively communicate both in writing and orally.
• Must possess and maintain a valid State of Ohio driver’s license with an acceptable driving record.
• Must be eligible to work in the United States.

Working Conditions:

• While performing the duties of this position, the employee is regularly exposed to wet and/or humid conditions. The employee occasionally works near moving mechanical parts and in outside weather conditions, The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, extreme heat, risk of electrical shock, risk of radiation, and vibration.
• Majority of work environment will consist of normal office conditions however, while performing the duties of this job, the employee is regularly required to stand, sit, walk, reach with hands and arms, talk and hear. The employee is occasionally required to climb, stoop, kneel, crouch, or crawl and taste and smell. The employee will frequently lift and/or move up to 50 pounds, and occasionally lift and/or move more than 100 pounds.
• The noise level in the work environment is usually loud.

Candidates who receive conditional job offers are subject to pre-employment drug screening that includes, but is not limited to, marijuana (cannibinoids/THC).

The City of Twinsburg is an equal opportunity employer.