Activities Coordinator, Parks and Recreation Department

Garfieldhts; Garfield Heights (OH); On-site; USD 30,000 - 48,000; Full time

Job summary

City of Garfield Heights seeks an Activities Coordinator in the Parks and Recreation Department to oversee year-round programs and events for residents. This full-time role requires planning, scheduling, budgeting, and coordinating athletic activities, with evening and weekend commitments.

You will supervise part-time staff, partner with schools, and promote programs through various media, ensuring accessible leisure opportunities for the community.

Qualifications

• Bachelor's degree in recreation or closely related field.
• 1–3 years in municipal parks and recreation or related service delivery.
• Proven ability to develop and implement community programs.
• Ability to build relationships with schools, groups, and residents.
• Valid Ohio Driver’s license; First Aid and CPR within six months.

Responsibilities

• Oversees year-round athletic and recreation programs and events.
• Plans, coordinates, schedules, and implements programs and special events.
• Prepares written documents, reports, schedules, and rosters.
• Engages with community groups and sponsors for support and partnerships.
• Supervises part-time and seasonal staff; allocates work as needed.
• Publicizes programs via media and maintains facility calendars.
• Schedules facilities and monitors condition of spaces.
• Oversees budgets and payroll in line with procedures.
• Attends meetings and maintains professional development.

Skills

Word processing

Desktop publishing

Spreadsheets

Recreation management

Program evaluation

Budgeting

Communication skills

Public relations

Education

Bachelor's degree in recreation administration, physical education, sports management, or closely related field

Job description

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Activities Coordinator, Parks and Recreation Department

JOB DESCRIPTION:

Department: Parks and Recreation

FLSA Status: Non – Exempt

Job Status: Full Time

Hourly Range: $22.06-$35.08

GENERAL RESPONSBILITIES:

Oversees year-round recreation programs, classes, special events, and athletic programs with the purpose of improving leisure opportunities for residents of Garfield Heights.

SPECIFIC RESPONSBILITIES:

• Develops and oversees year-round athletic and recreation programs.
• Plans, coordinates, organizes, oversees, schedules, and implements recreation programs and special events.
• Conducts research to stay current on recreation program development and management.
• Prepares written documents, statistical reports, work orders, time sheets, schedules, press releases, program guides, calendars, program rosters, etc.
• Communicates and works with individuals, community groups, and committees to stimulate interest and develop recreation program support, including fundraising.
• Responsible for overseeing activities at designated locations such as parks, school facilities, baseball / softball fields, and other public facilities. Includes setting up and take-down facilities and areas for special events, including weekends, holidays, and evenings.
• Assists with hiring, training, supervising, scheduling, and evaluating part-time and seasonal personnel; assigns work as necessary.
• Publicizes programs and activities available to the general public through various media forms; establish and maintain partnerships with organizations, businesses, and institutions for collaborative efforts on mutual projects and missions.
• Schedule recreation facilities and supervise condition of facilities.
• Interprets departmental policies and procedures; fields inquiries and resolves concerns from the general public; works cooperatively with co-workers; represents the City in a positive manner.
• Attends staff meetings, training, and maintains memberships related to the profession; maintains open and frequent communications with Administrator on programs, personnel, and facility issues.
• Assist with preparing and administering individual program budgets as appropriate; monitor expenditures and payroll in accordance with established procedures.
• Perform related duties as required.

MINIMUM QUALIFICATIONS:

• Graduation from an accredited college with a bachelor’s degree in recreation administration, physical education, sports management, or closely related field.
• One to three years of experience working in municipal parks and recreation departments or in a business or field of expertise related to providing parks and recreation service delivery.
• Must display expertise creating and implementing solid and valuable community programs (written / documented programs)
• Proven ability to build positive relationships with local schools, neighborhood groups, businesses, and residents to ensure programs meet evolving community expectations
• Accountable for time and daily task progress and output to ensure alignment with all specific position responsibilities
• Must be available to oversee and attend events during evenings, weekends, and holidays
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities. Must possess a valid Ohio Driver’s license; obtain First Aid and CPR Certification within six (6) months of employment.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of word processing, desktop publishing, spreadsheets, and other recreation related computer software.
• Knowledge of the principles, practices, and methods of recreation management.
• Knowledge of program evaluation techniques.
• Considerable knowledge of developing and administering recreation and youth city government programs.
• Skill in creating, planning, and overseeing a diverse number of public recreational programs and facilities.
• Ability to work under stressful situations; ability to stay calm; have excellent critical thinking skills.
• Ability to prepare and administer budget, maintain records and prepare reports.
• Ability to work evenings, weekends, and holidays.
• Ability to establish and maintain effective working relationships with co-workers, public, news media and other departments and agencies; ability to follow written and oral instructions; ability to communicate effectively, verbally and in writing; ability to direct the work of others.

PHYSICAL REQUIREMENTS AND WORK ENVIRNOMENT:

Work involves detailed concentration for prolonged periods of time in a modified office environment and in an outdoor setting. There may be occasional need for light to moderate lifting (up to 50 pounds). May require the use of City vehicles on City business. Individuals must be physically capable of operating the vehicles safely and have an acceptable driving record. The City of Garfield Heights promotes a drug / alcohol free work environment through the use of mandatory pre-employment drug testing and background check.